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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jesse Rogers, Bus Vehicle Procurement Project Manager |
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TITLE:
title
Contract: 2025 Support Fleet Order (Tony Divino Toyota)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve the execution of purchase order PO 17442 under Utah State Contract MA3796 and associated disbursements with Tony Divino Toyota in the amount of $1,588,936.00 for purchase of 44 vehicles.
BACKGROUND:
The Vehicle Procurement Team intends to initially procure a total of 98 vehicles in 2025 to replace older vehicles in UTA’s support fleet. The team will utilize state contracts from which individual purchase orders will be made.
DISCUSSION:
The team has received quotes from Tony Divino Toyota and has drafted a PO totaling 44 vehicles to include the following Toyota models: 4Runner (1), Highlander (6), RAV4 (10), Sienna AWD (13), and Tacoma (14) for a total of $1,588,936.00. The remainder of the pre-approved vehicle purchases will be made under separate purchase orders.
CONTRACT SUMMARY:
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Contractor Name: |
Tony Divino Toyota |
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Contract Number: |
PO 17442 (State contract MA3796) |
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Base Contract Effective Dates: |
January 29, 2026 - September 30, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$1,588,936 |
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Procurement Method: |
State Contract MA3796 |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Defer replacements to future budget year.
FISCAL IMPACT:
The 2025 approved budget is $5,000,000.00 for non-revenue support fleet vehicles. The funding request for 2025 for this PO is $1,588,936.00. Available Budget after approval (inclusive of PO 17443) is $577,033.00.
Budget Capital project code: REV205
2025 Budgeted Total: $5,000,000.00
Expected 2025 spend for this order: $1,588,936.00
ATTACHMENTS:
Purchase Order 17442
State Contract MA3796 (Link <https://statecontracts.utah.gov/Contract/Details/MA3796-Vehicles%7Cf39b0c4c-f619-431e-a183-5550135addda>)