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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
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TITLE:
title
Contract: Procurement Consulting Services (Concordant, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve contract #24-03874 and authorize the Executive Director to execute the contract and associated disbursements with Concordant, LLC for Procurement Services contractors in the Not To Exceed amount of $959,727.05 over a period of up to three (3) years.
BACKGROUND:
The procurement team has experienced a substantial rise in the agency's procurement needs. This, along with high employee turnover and the introduction of new processes and procedures over the past five years which have significantly slowed down procurement timelines, has resulted in a backlog exceeding six months.
DISCUSSION:
The Supply Chain team conducted an RFP and reviewed proposals submitted by multiple firms. The selection committee has selected Concordant to provide these services based on their qualifications and overall value to the agency. This contract is for a period of one year, with two (2) one--year options for extension.
CONTRACT SUMMARY:
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Contractor Name: |
Concordant, LLC |
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Contract Number: |
24-03874 |
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Base Contract Effective Dates: |
9/26/2024 - 10/1/2025 |
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Extended Contract Dates: |
Two (2) one-year options for extension |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$959,727.05 includes base year, plus two 1-year options |
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Procurement Method: |
RFP |
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Budget Authority: |
2024 Approved Capital Budget |
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ALTERNATIVES:
The agency could increase headcount and hire candidates directly.
FISCAL IMPACT:
2024 amounts shown below are in the current approved 2024 Capital Projects budget. 2025 amount is in the 2025 Capital Plan. Following years are included in the UTA financial plan. All expenses will be charged to account code 40-3265.68000.8001, MSP265.
2024 = $77,625.21
2025 = $312,826.60
2026 = $322,214.48
2027 = $247,057.76
ATTACHMENTS:
Contract #24-03874