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Legislation Details
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Type:
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Service or Fare Approval
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Status:
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Passed
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On agenda:
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7/14/2021
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Final action:
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7/14/2021
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Title:
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Fare Contract: Special Events Pass Agreement Modification No. 1 (University of Utah)
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TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: William Greene, Chief Financial Officer
PRESENTER(S): Kensey Kunkel, Manager Business Development & Sales
TITLE:
title
Fare Contract: Special Events Pass Agreement Modification No. 1 (University of Utah)
end
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AGENDA ITEM TYPE: |
Service or Fare Approval |
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RECOMMENDATION: |
Approve Modification No. 1 to the University of Utah Special Events Pass Agreement |
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BACKGROUND: |
In July 2017, the University of Utah (“U of U”) and the Utah Transit Authority (“UTA”) entered into a Special Events Pass Agreement. The term of the Special Events Agreement (“Agreement”) commenced on August 1, 2017 and is due to expire on July 31, 2021. The Agreement allows tickets to an authorized event to be considered a transit pass accepted as fare payment on UTA Services on the day of the event. The list of “Authorized Special Events” is contained in the original Agreement. The total value of the four-year contract is $1,200,000 or $300,000 per contract year. Due to the ongoing global pandemic, University athletic events/games and special events were cancelled, postponed, or closed off to fans attending. To account for the unforeseen circumstances of the pandemic, the billing under the Agreement for the 2020-21 Contract Year was suspended and the fees for the 2020-21 Contract Year were waived by UTA. The U of U and UTA now desire to extend the term of the Agreement for one additional year through July 31, 2022. |
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DISCUSSION: |
In the spirit of partnership, the U of U and UTA staff propose modification no.1 to extend the term of the Agreement for one additional year and to include certain additional “Authorized Special Events” occurring in 2021 within the extension coverage. The one-year extension will begin on August 1, 2021 and will expire on July 31, 2022. The base purchase price will remain at $300,000 per year and will be due in two installments. If COVID-19 related conditions persist and do not allow for spectators to attend games and events, the base amount for the 2021-22 contract year may be adjusted. To effectively monitor and evaluate the status of ridership, the U of U and UTA agree to confer and re-evaluate on two separate occasions during the 2021-22 contract year. The first evaluation will occur prior to November 1, 2021 with the re-evaluated payment due on December 1, 2021. The second evaluation will occur just prior to April 1, 2022 with the re-evaluated payment due on May 1, 2022. In addition, under contract modification no. 1, the U of U and UTA agree to suspend the billing of the base price and any other amounts payable by the U of U under the Agreement for the 2020-21 Contract Year, due to the global pandemic. |
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CONTRACT SUMMARY: |
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Contractor Name: |
University of Utah |
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Contract Number: |
No. 17-2322JH |
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Base Contract Effective Dates: |
August 1, 2017 through July 31, 2021 |
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Extended Contract Dates: |
August 1, 2021 through July 31, 2022 |
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Existing Contract Value: |
$1,200,000 |
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Amendment Amount: |
$300,000 |
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New/Total Amount Contract Value: |
Total Contact Value: $1,200,000 Contract No. 17-2322JH existing value is $1,200,000. However, due to the impact of COVID, parties mutually agreed to suspend the base price for the contract year 2020 -21. The value of Modification 1 for 2021-22 is $300,000.  |
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Procurement Method: |
NA |
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Funding Sources: |
NA |
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ALTERNATIVES: |
1. Not approve the amendment and renegotiate a new contract price and term 2. Not approve the amendment and forgo revenue |
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FISCAL IMPACT: |
The value of Modification 1 for 2021-22 is $300,000. This revenue was anticipated in the adopted 2021 budget |
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ATTACHMENTS: |
1) Modification 1 2) Original Contract |
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