TO: Board of Trustees
THROUGH: Mary DeLoretto, Interim Executive Director
FROM: Alisha Garrett, Chief Enterprise Strategy Officer
PRESENTER(S): Dan Harmuth, IT Director
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Shawn Stephens, IT Project Manager |
TITLE:
title
Contract: Panasonic Tablet Purchase 2025 Transit Management System (Mobile Concepts Technology, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve purchase order and authorize Executive Director to execute a contract and disbursements with Mobile Concepts Technology - an authorized dealer for Panasonic state contract PA2214 - in the amount of $1,088,130.
BACKGROUND:
As part of the TMS project, it was identified that the current Data 911 mobile data computers in the bus fleet was end-of-life and needed to be replaced along with a new software application. In 2020, UTA Technology went through an exhaustive process to research, test, and approve a replacement computer for all our Fixed Bus, TRAX, and FrontRunner fleets. The Panasonic Toughbook Android 10-inch tablet was selected by the project team and the bus and rail operations staff. This tablet has already been purchased for our FrontRunner and TRAX fleet and is currently being deployed.
DISCUSSION:
UTA is currently redeveloping the bus/train Mobile Data Device (MDD) software and the CAD/AVL system. New tablet hardware was sourced and tested for the newly developed MDD software. To save costs, a common device was desired that can be installed in any of our revenue fleet vehicles (Bus, TRAX, and Frontrunner vehicles). The Panasonic Toughbook Android tablet is currently installed in half of our TRAX vehicles and is being tested on a few buses. The new tablets have performed very well to-date. The costs are $3,500 to $4,000 less expensive than the Data 911 Mobile Data Computer we have used in the past.
This new purchase of 570 tablets is for the Fixed Bus fleet that will be installed throughout the remainder of 2021 and thru the end of 2022. This is planned to complete the outfitting of the all UTA revenue vehicles with the new MDD hardware.
This device is on the Utah state contract PA2214 and 2 bids have been obtained (see attachments).
CONTRACT SUMMARY:
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Contractor Name: |
Mobile Concepts Technology, LLC (authorized dealer for Panasonic System Communication NASPO contract) |
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Contract Number: |
UTA PO 2103492, State Contract PA2214 |
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Base Contract Effective Dates: |
9/3/2021-7/31/2022 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Amount Contract Value: |
$1,088,130 |
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Procurement Method: |
State Contact |
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Funding Sources: |
Federal / Local |
ALTERNATIVES:
Conduct RFP bid solicitation. This would result in duplication of costs and significant project delays.
FISCAL IMPACT:
Budgeted in TMS project CAPEX (ICI217) for the Fixed Bus vehicles.
ATTACHMENTS:
1) Purchase Order - Panasonic Tablet Purchase 2025 Transit Management System (Mobile Concepts Technology, LLC)
2) MC1 Quote