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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Andres Colman, Chief Operating Officer |
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PRESENTER(S): |
Bryan Sawyer, Director of fleet engineering |
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TITLE:
title
Change Order: Light Rail and Commuter Rail Car Cleaning (MasterCorp Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the change order to exercise option year one on contract number 22-03712 to provide Light Rail and Commuter Rail Car cleaning services with MasterCorp Inc. in the amount of $1,632,406.17.
BACKGROUND:
UTA’s current contract with MasterCorp Inc. for vehicle cleaning will expire on June 30, 2026. The current contract has provisions to allow UTA to exercise options to continue services for an additional year. This includes nightly cleaning of Rail Vehicles at the maintenance facilities and daily porter cleaning services at the end of lines.
DISCUSSION:
UTA Staff is requesting approval to exercise the first option year in Contract Number 22-03712 with MasterCorp Inc. in the amount of $1,632,406.17.
MasterCorp Inc. has been in business for more than 40 years. MasterCorp Inc. has held a UTA contract for cleaning UTA Rail Vehicles for the last eight years and has delivered excellent service at an excellent price. The size of the company, favorable service history demonstrates best value for Rail Vehicle cleaning services. UTA Staff is confident that MasterCorp Inc. will continue to provide UTA with the best service at the best price. This contract has been identified as Contract Number 22-03712 and is funded in the Rail Vehicle Maintenance Operating Budgets.
CONTRACT SUMMARY:
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Contractor Name: |
MasterCorp Inc. |
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Contract Number: |
22-03712-1 |
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Base Contract Effective Dates: |
July 1, 2023, through June 30, 2026 |
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Extended Contract Dates: |
Option 1: July 1, 2026, through June 30, 2027 |
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Existing Contract Value: |
$3,655,453.62 |
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Amendment Amount: |
$1,632,406.17 |
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New/Total Contract Value: |
$5,287,859.79 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2026 Operating Budget |
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ALTERNATIVES:
The alternative would be to find other means of performing the work at significantly more expense.
FISCAL IMPACT:
2026 Contract Total = $816,203.08
• Light Rail Vehicle Maintenance: $155,028.00 - 4200.50353.91
• Light Rail Vehicle Maintenance (JRSC): $345,672.66 - 4300.50353.91
• Commuter Rail Vehicle Maintenance: $315,502.42 - 4600.50353.91
2027 Contract Total (Through June 30) = $816,203.09
• Light Rail Vehicle Maintenance: $155,028.00 - 4200.50353.91
• Light Rail Vehicle Maintenance (JRSC): $345,672.67 - 4300.50353.91
• Commuter Rail Vehicle Maintenance: $315,502.42 - 4600.50353.91
Contract Total: $1,632,406.17
ATTACHMENTS:
• Change Order: Light Rail and Commuter Rail Car Cleaning (MasterCorp Inc.)