TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Mary DeLoretto, Chief Service Development Officer
PRESENTER(S): Mary DeLoretto, Chief Service Development Officer Andrea Pullos, Project Manager
TITLE:
title
Contract: Meadowbrook Expansion Construction (Big-D)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize the Executive Director to execute the contract and associated disbursements for the Meadowbrook Expansion Construction Project to Big-D Construction in the amount of $3,145,914.
BACKGROUND:
An RFP was issued for the construction of a building expansion for Maintenance Bays at the Meadowbrook Facility. The Contractor selected will construct 7 additional bays adjacent to Building 3 as well as provide all the necessary building and grounds adjustments to accommodate the expansion. The need for expansion at this location is essential to the state of good repair for the Bus system.
DISCUSSION:
An RFP was issued for this project in order to ensure that UTA received not only a competitive cost on the project but also had a well- qualified contractor. The technical portion of the proposal was analyzed and rated by the evaluation team prior to the opening of price proposals. Thirty percent of the scoring was based on evaluation of the technical proposal and seventy percent was based on evaluation of the cost proposal. The cost evaluation was further divided into analysis of both stated price and cost realism. The cost realism evaluation involved an analysis of how well the offeror understood the scope of effort and resources required to complete the project. Big-D Construction received the highest total evaluated score considering both technical and cost factors. Its proposed price came in lower than the engineers estimate An Advance Work Agreement was signed April 12, 2021 for $199,963 to allow the contractor to begin the process of ordering joists since steel now has a very long lead time to obtain and to begin the soil investigation to determine if geopiers can be used. The contract is for the remainder of the bid amount for a total cost of $3,145,914.
CONTRACT SUMMARY:
Contractor Name:
Big-D Construction
Contract Number:
20-03402VW
Base Contract Effective Dates:
April 28, 2021 - March 31, 2022
Extended Contract Dates:
n/a
Existing Contract Value:
Amendment Amount:
New/Total Amount Contract Value:
$3,145,914
Procurement Method:
RFP
Funding Sources:
UTA
ALTERNATIVES:
If this contract does not move forward at this time, Utah Transit Authority may lose out on significant cost savings by missing the summer construction window between periods of ski service and being subject to the rising costs of steel and concrete.
FISCAL IMPACT:
The project Funding for the project is included in UTA’s approved 2020 and 2021 Capital budgets.
ATTACHMENTS:
1. Big-D Construction Contract