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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer |
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PRESENTER(S): |
Kyle Brimley, IT Director |
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GJ LaBonty, Manager Customer Experience |
TITLE:
title
Contract: Mobile Trip Planning Software and Services (Transit)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute the contract and associated disbursements with Transit for three years and two additional one-year options for a mobile trip planning app in the amount of $968,753.00 for all five years.
BACKGROUND:
UTA is looking for a partnership with a mobile app developer for the purposes of endorsing one transit trip planning app, that also includes the option to integrate with a fare payment tool across the entire UTA service area. UTA believes that a robust mobile transit trip planning app with the possible integration of fare payment functionality will support the strategic objective of ‘Exceeding Customer Expectations’ as identified in UTA’s Strategic Plan.
DISCUSSION:
The need for a mobile trip planning app is critical in today’s transit world. Customers want to have access to real time information both in planning their trips but also while traveling in the system.
CONTRACT SUMMARY:
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Contractor Name: |
Transit |
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Contract Number: |
24-03860 |
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Base Contract Effective Dates: |
November 1, 2024 to October 31, 2027 |
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Extended Contract Dates: |
Plus two additional one-year options |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$968,753.00 for base period plus two one-year options |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2024 Operating Budget |
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ALTERNATIVES:
The alternative would be to not fund this agreement and stop endorsing the Transit app with the UTA customers.
FISCAL IMPACT:
The 2024 approved budget includes $175,320 for the Trip Planning Contract. Projected funding costs for 2025 will be $184,086; 2026 will be $193,291; 2027 Option Year 1 will be $202,955; 2028 Option Year 2 will be $213,102. The total 5-year NOT TO EXCEED amount is $968,753. All funds will come from the Contract Services operating expense line item in the Department of Information Technology yearly budget 5200.50353.92.
2024 Budgeted Total: $175,320
2025 Budget Request: $184,086
2026 Budget Request: $193,291
2027 Budget Request: $202,955
2028 Budget Request: $213,102
Expected 5-year Trip Planning spend: $968,753
ATTACHMENTS:
Contract