TO: Board of Trustees
FROM: Mary DeLoretto, Interim Executive Director
PRESENTER(S): Dave Hancock, Director of Capital Construction Jared Scarbrough, Manager of Systems Engineering
TITLE:
title
Change Order: On-Call Systems Maintenance Task Order #10 - TRAX Switch Heater Replacement (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #10 to on-call systems maintenance contract and authorize Executive Director to execute task order and associated disbursements with Rocky Mountain System Services (RMSS) in the amount of $472,086.
BACKGROUND:
In November 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three-years with two one-year options. Typical task orders under this contract include: • Subject matter experts to support UTA rail systems and MOW systems departments. • Train Control System upgrades, repairs, analysis, and training • Stray Current monitoring and analysis • OCS/TPSS repair, maintenance, and training • Traffic Signal inspections, connections, repairs, and coordination
DISCUSSION:
UTA Staff is requesting approval of Task Order #10 with RMSS to remove and replace 12 switch heaters and 6 corresponding control units on the TRAX alignment that have reached their end of life and are in a need of replacement. UTA plans to replace natural gas forced-air switch heaters (heaters) and their corresponding controllers at the following locations: • Beetdigger Interlocking (4 heaters) • Pioneer Interlocking (2 heaters) • Cushing Interlocking (2 heaters) • Lovendahl Interlocking (2 heaters) • Sugar Interlocking (1 heater) • Rice Interlocking (controller unit only) It is important to replace these switch heaters now before the winter season. Replacing these switch heaters will help ensure proper correspondence during snow events which will help reduce snow-related delays at these locations. The completion date for this Task Order No. 10 is December 31, 2021. This task order has been evaluated and determined to be within the scope of work of the task ordering agreement. The price has also been determined to be fair and reasonable based on both an ICE and cost breakdown analysis.
CONTRACT SUMMARY:
Contractor Name:
Rocky Mountain Systems Services
Contract Number:
20-03382VW
Base Contract Effective Dates:
March 3, 2021 through December 31, 2024
Extended Contract Dates:
N/A
Existing Contract Value:
$1,728,907
Amendment Amount:
$472,086
New/Total Amount Contract Value:
$2,200,993
Procurement Method:
Task Order issued under Master Task Ordering Agreement
Funding Sources:
2021 SGR Budget
ALTERNATIVES:
Delay the 12 switch heater replacements and risk delays in winter months if switches are unable to detect correct correspondence. Send maintenance crew to continually monitor switches.
FISCAL IMPACT:
This budget is included in the 2021 Capital Program.
ATTACHMENTS:
1) Task Order #10