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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design & Construction |
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Jacob WoudenRail, Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-004 - FrontRunner Gap Filler Installation (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order No. 24-004 and associated disbursements on the task ordering contract with Stacey and Witbeck, Inc.in the amount of $654,623.00 to install gap filler material on all FrontRunner platforms as part of the SGR program.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three years. A one-year extension was approved by the Board of Trustees in 2023 in preparation for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-004 with Stacy Witbeck, Inc. to complete the install of gap filler material on all frontrunner station platform edges in the amount of $654,623.00. The scope of this request includes all time, labor, and other items needed to install previously procured filler material. By installing this material, we will provide a safer transition to and from the train. This material will eliminate gaps between trains and the platform edge. This Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-24-004 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
January 1, 2024 through December 21, 2024 |
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Existing Contract Value: |
$36,914,836 |
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Amendment Amount: |
$654,623 |
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New/Total Contract Value: |
$37,569,459 |
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Procurement Method: |
RFP best value modifications |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
There are no alternatives. With installing this material, there will still be a gap between trains and platform edge, which could result in someone falling between and becoming trapped.
FISCAL IMPACT:
This project is included in the 2024 Capital budget
ATTACHMENTS:
1) Task Order