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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director Capital Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-121 - S-Curve Guard Rail Procurement (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-121 to the on-call maintenance contract with Stacy and Witbeck, Inc. and authorize the Executive Director to execute the task order and associated disbursements in the amount of $518,081 to procure the required guard rail to be installed at the S-Curves on the University line, on curve #137 and curve #239.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three-years (with 2 option years) and will be coming up for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair.
DISCUSSION:
UTA Staff is requesting approval of task order 23-121 with Stacy and Witbeck, Inc. in the amount of $518,081. The scope of this request is to procure the required guard rail to be installed at the S-Curves on the University line, on curve #137 and curve #239. This guard rail will take the place of the currently installed restraining rail. The Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-121 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
Option Year 1 - January 1, 2024 through December 31, 2024 |
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Existing Contract Value: |
$30,409,878.00 |
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Amendment Amount: |
$518,081 |
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New/Total Contract Value: |
$30,927,959.00 |
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Procurement Method: |
RFP best value task order |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
There are no alternatives. The current restraining rail is not recommended.
FISCAL IMPACT:
This budget is included in the 2023-2027 Capital Program
ATTACHMENTS:
1) Task Order