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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jesse Rogers, Bus Vehicle Procurement Project Manager |
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Kyle Stockley, Manager Capital Vehicles |
TITLE:
title
Contract: 2025 Support Fleet Order (Ken Garff West Valley Ford, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve the execution of purchase order PO 17443 under Utah State Contract MA3790 and associated disbursements with Ken Garff West Valley Ford, LLC in the amount of $2,834,031.00 for purchase of 54 vehicles.
BACKGROUND:
The Vehicle Procurement Team intends to initially procure 98 vehicles in 2025 to replace older vehicles in UTA’s support fleet. The team will utilize state contracts from which individual purchase orders will be made.
DISCUSSION:
The team has received quotes from Ken Garff and has issued a PO totaling 54 vehicles to include the following Ford models: F-150 (26), F-250 (4), F-350 (10), Cargo vans (8), and Passenger Vans (6) for a total of $2,834,031.00. The remainder of the pre-approved vehicle purchases will be made under separate purchase orders.
CONTRACT SUMMARY:
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Contractor Name: |
Ken Garff West Valley Ford, LLC |
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Contract Number: |
PO 17443 (State contract MA3790) |
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Base Contract Effective Dates: |
January 29, 2025 - September 29, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$2,834,031.00 |
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Procurement Method: |
State Contract #MA3790 |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Defer replacements to future budget year.
FISCAL IMPACT:
The 2025 approved budget is $5,000,000.00 for non-revenue support fleet vehicles. The funding request for 2025 for this PO is $2,834,031.00. The available budget after approval (inclusive of PO 17442) is $577,033.00.
Budget Capital project code: REV205
2025 Budgeted Total: $5,000,000.00
Expected 2025 spend for this order: $2,834,031.00
ATTACHMENTS:
PO 17443
State Contract MA3790 (Link <https://statecontracts.utah.gov/Contract/Details/MA3790-Vehicles%7Ca304738f-5891-4f5f-b0eb-1de5b7dee72d>)