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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Rob Lamph, Comptroller |
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Eric Barrett, Deputy Comptroller |
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TITLE:
title
R2025-10-04 - Resolution Granting 2025 Expenditure and Disbursement Authority to Non-Inventory Vendors
end
AGENDA ITEM TYPE:
Resolution
RECOMMENDATION:
Approve resolution R2025-10-04 increasing the 2025 not to exceed amounts for non-inventory vendor expenditures and disbursements, as presented.
BACKGROUND:
The Utah Public Transit District Act (Utah Code §17B-2a-808.1(2)(u)) requires the board of trustees of a large public transit district, such as the Authority, to review and approve any contract or expense exceeding $250,000 and any proposed change order to an existing contract if the value of the change order exceeds 25% of the total contract or $250,000. Additionally, the Board of Trustees of UTA in its Board Policy 2.2 - Contracting Authority, Procurement and Grants further defined how contracts, change orders and disbursements must be approved by the Board. Specifically, Board Policy 2.2 (III)(D)(3) permits the Board to preapprove disbursements equal to or greater than $250,000 by Resolution.
On April 9, 2025, the Board of Trustees of the Authority (the “Board”) passed Resolution R2025-04-01 Granting Expenditure and Disbursement Authority to Non-Inventory Vendors for calendar year 2025.
DISCUSSION:
The proposed resolution requests the Board’s authorization for an increase to the 2025 not to exceed amounts for the following vendors:
UTA/ATU Joint Insurance Trust
Salt Lake City Corporation
FirstNet
Rocky Mountain Power
ALTERNATIVES:
If the Board does not enact this Resolution, future payments to the listed vendors will need to be presented individually to the Board for approval.
FISCAL IMPACT:
The disbursements authorized in this resolution for 2025 expenses (detailed in Exhibit A to the resolution) represent payments and disbursements for payroll, utility, and government vendor obligations and are accounted for in the Authority’s adopted 2025 budget.
ATTACHMENTS:
Resolution R2025-10-04