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Type:
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Procurement Contract/Change Order
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Status:
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Passed
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On agenda:
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4/14/2021
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Final action:
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4/14/2021
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Title:
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Change Order: Program Management Services Contract Extension (WSP)
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TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Mary DeLoretto, Chief Service Development Officer
PRESENTER(S): Mary DeLoretto, Chief Service Development Officer Manjeet Ranu, Director of Capital Projects
TITLE:
title
Change Order: Program Management Services Contract Extension (WSP)
end
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AGENDA ITEM TYPE: |
Procurement Contract/Change Order |
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RECOMMENDATION: |
Approve the change order and associated disbursements for the WSP Program Management contract extension in the amount of $1,271,600, allowing for continued capital program management services as the agency transitions to a new Program Management Services contractor in early 2021. |
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BACKGROUND: |
To successfully deliver the Capital Program at UTA, specialty services and additional labor are needed at times to complete specific tasks and projects. These services include, but are not limited to, project management, construction inspection and oversight, right-of-way acquisition services, surveying, public involvement assistance, stray current identification, ridership and on-time modeling, vehicle overhaul assistance, project controls, design reviews, etc. The original contract for program management services with WSP was signed on March 3, 2014 to provide services for a 5-year period. The contract also reserves the option for three 1-year options following the original 5-year contract period. Last year, UTA opted to execute the second of the 1-year options which expired on March 3, 2021. A “time only” change order was executed on March 3, 2021 allowing WSP to continue working on specific projects. Executing the third of the 1-year options extended the WSP contract to March 3, 2022. |
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DISCUSSION: |
UTA recently advertised a new Capital Program Management contract and selected a new consultant group, HNTB, who will soon be under contract, subject to Board approval. However, there are still some projects and tasks that WSP is involved with that would benefit from their continued involvement to ensure a successful completion or timely handoff. The decision to extend WSP’s contract another year was determined by evaluating each project currently receiving program management assistance from WSP. There are several projects in which it would be more efficient for WSP to complete certain milestones or get to a specified hand-off point. As such, there will be some overlap between WSP and HNTB with the Program Management program. However, this overlap will ensure an efficient transition between Program Managers and ensure no projects are hindered in the process. The proposed amendment is for $1,271,600. |
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CONTRACT SUMMARY: |
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Contractor Name: |
WSP USA, Inc. |
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Contract Number: |
UT13-064GL |
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Base Contract Effective Dates: |
03/03/2014 to 03/03/2021 |
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Extended Contract Dates: |
03/03/2021 to 03/03/2022 |
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Existing Contract Value: |
$25,073,909 |
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Amendment Amount: |
$1,271,600 |
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New/Total Amount Contract Value: |
$26,345,509 |
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Procurement Method: |
Change Order #18 to add funding to Option No. 3 covering 03/03/21 to 03/02/22 |
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Funding Sources: |
UTA Capital and Operating Budgets |
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ALTERNATIVES: |
Should a contract value increase for the contract extension not be authorized, current work with WSP would cease upon draw down of the existing budget and all work would be transferred to the new contractor and staff. This would create inefficiencies and schedule delays for certain projects that would not have the benefit of a transitional period. |
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FISCAL IMPACT: |
Funds for this amendment are provided in the adopted 2021 capital and operating budget across the multiple business units that utilize capital program management services. |
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ATTACHMENTS: |
1) Contract Change Order |
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