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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-106 - 450 East Direct Fixation Double Crossover Procurement (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-106 to the on-call maintenance contract with Stacy and Witbeck in the amount of $1,670,773 and authorize the Executive Director to execute the task order and associated disbursements for state of good repair work on the University TRAX line.
BACKGROUND:
After approval by the board of trustees on January 27, 2021, UTA executed an on-call Infrastructure Contract with Stacy and Witbeck for the years 2021-2023 with a possibility to go two additional years at UTA’s discretion. The primary purpose of the on-call contract is to maintain UTA’s infrastructure assets in a state of good repair.
The 450 E crossover is on the University Line and is part of the State of Good Repair program. Currently the project is in the design, procurement, and material identification stage.
DISCUSSION:
If approved, this request is anticipated not to exceed $1,670,773 and will facilitate the purchase of a complete #6 direct fixation double crossover from Nortrak for 450 East on the University Line. The special track work includes all 4 turnouts and the diamond, as well as all direct fixation fastening plates, associated hardware, and other track materials. The track work will be shipped via multiple truck loads to Salt Lake City. This bid item also includes time for Stacy and Witbeck crews to unload and safely store the materials. Switch machines are excluded from this proposal.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349-106 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$26,445,532 |
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Amendment Amount: |
$1,670,773 |
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New/Total Contract Value: |
$28,116,305 |
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Procurement Method: |
RFP best value modification/on-call contract |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Due to the complexity of rail replacement work, starting a new procurement would delay the project 18 months due to the selection process and ordering materials. If the direct fixation track work is not replaced, the rail, switches, and turnout track will continue to deteriorate and cause service interruptions. If delayed long enough, the rail would be out of a state of good repair and could become a severe safety issue. Due to the lead time of the materials needed for replacement, an unplanned replacement could impact service for over a year. The location of the direct fixation track work is on the TRAX University Line which would significantly delay service if not replaced. This is a key strategic alignment area for our operation team.
FISCAL IMPACT:
This cost for this procurement is included in the 2023 Capital Program. A future task order will be needed for the construction phase of this project.
ATTACHMENTS:
1) Contract task order #106