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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
David Osborn, Project Manager |
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TITLE:
title
Change Order: Facility Remodel and Reconfiguration Services Contract Task Order #24-001 - Depot District Restroom Remodel (Paulsen Construction)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order no. 24-001, and associated disbursements, on the on-call Facility Remodel and Reconfiguration task ordering contact with Paulsen Construction in the amount of $264,524.05 for the addition of a restroom and kitchen to the Depot District.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for a contractor focused specifically on facility remodeling and reconfiguration. Bids were received and evaluated, and Paulsen Construction, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Paulsen Construction, Inc. on May 8, 2024. The contract will have a base term of three (3) years with two (2) additional options at one (1) year each. The Not-to-Exceed (NTE) amount of the initial base term shall be $3.97M.
The nearest restrooms for the second-floor conference room at the Depot District are in the administration building. This requires meeting attendees to cross the outdoor patio to access a restroom, potentially in inclement weather. It was also determined that the same conference room needs a small kitchenette that makes having food for events more convenient. This task order will also remodel a single-user restroom on the first floor into a single-user shower for employees that use the nearby fitness room.
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-001 with Paulsen Construction to complete the remodel work to add restrooms, kitchenette, and shower in the amount of $264,524.05. The scope of this request includes all time, labor, and other items needed to remodel the building. This remodel will increase the functionality of the building and provide amenities that will improve the working environment of UTA employees. This task order is within the scope of the master task ordering agreement. The task order pricing has been determined to be fair and reasonable based on a UTA independent cost estimate.
CONTRACT SUMMARY:
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Contractor Name: |
PAULSEN CONSTRUCTION, INC. |
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Contract Number: |
23-03808-24-001 |
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Base Contract Effective Dates: |
May 9, 2004 to March 28, 2027 (Period of Performance for this task order is upon approval through Dec. 31, 2024) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$0 |
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Amendment Amount: |
$264,524.05 |
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New/Total Contract Value: |
$264,524.05 (NTE for 3 year base contract is $3.97m) |
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Procurement Method: |
Request for Qualifications |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
The alternative would be to allow the building to remain in current condition and not perform the remodel.
FISCAL IMPACT:
The 2024 approved budget includes $500,000 for Depot District. The remodel work proposed in this task order is expected to be completed in 2024. All costs will be expensed to project MSP102.
• 2024 Budgeted Total: $264,524.05
ATTACHMENTS:
1) Contract