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TO: |
Board of Trustees |
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FROM: |
Annette Royle, Chief of Board Strategy and Governance |
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PRESENTER(S): |
Neiufi Iongi, Public Policy Analyst |
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TITLE:
title
R2025-05-03 - Resolution Adopting Revised Board Bylaws and Policies
- Utah Transit Authority Bylaws
- 1.1 Process for Establishing Board Policies
- 1.3 Executive Relationships and Meeting Protocols
- 2.1 Financial Management
- 2.2 Contract Authority, Procurement and Grants
- 2.3 Budget
- 3.2 Service Planning
- 3.3 Capital Development Project Implementation
- 4.1 Fares
- 5.1 Transit-Oriented Development
- 5.2 Real Property
end
AGENDA ITEM TYPE:
Resolution
RECOMMENDATION:
Approve Resolution R2025-05-03 to adopt the following bylaws and policies, as presented:
- Utah Transit Authority Bylaws
- 1.1 Process for Establishing Board Policies
- 1.3 Executive Relationships and Meeting Protocols
- 2.1 Financial Management
- 2.2 Contract Authority, Procurement and Grants
- 2.3 Budget
- 3.2 Service Planning
- 3.3 Capital Development Project Implementation
- 4.1 Fares
- 5.1 Transit-Oriented Development
- 5.2 Real Property
BACKGROUND:
The Special Districts Act 17B-1-301 and the Utah Public Transit District Act section 17B-2a-8 outline the duties and powers of a large public transit district’s Board of Trustees. One of those duties includes developing and approving board policies, ordinances, and bylaws.
The Board of Trustees last updated the Bylaws in December 2023; 1.1 in October 2023; 1.3 in December 2024; 2.1 in December 2022; 2.2 in December 2022; 2.3 in October 2023; 3.2 in September 2024; 3.3 in December 2024; 4.1 in December 2022; 5.1 in March 2024; and 5.2 in March 2024.
These Bylaws and Policies have been updated to reflect changes in practice, Utah statute, and code.
DISCUSSION:
The agency is recommending that the updated Bylaws and Policies be approved, as presented.
The majority of proposed revisions to Utah Transit Authority (UTA) Bylaws and Policies incorporate updates to the Public Transit District Act from SB174 of the 2025 Utah legislative session.
The Bylaw update includes: a) revised appointment or removal of Authority Officers, including the Executive Director’s appointment of the Treasurer and Comptroller, b) removed Local Advisory Council consultation requirements for Bylaw changes and investment of funds, c) added procedure for the Executive Director to request an internal audit; and e) clarifying language.
The proposed revision of 1.1 removes Local Advisory Council consultation on board polices and replaces board approval of administrative UTA policies with a review requirement due to SB174 (2025) revisions. Updated policy revision schedule. Added requirement for annual UTA policy report to the Board. Added requirement for periodic UTA policy external legal review. Added clarifying language.
The proposed revision of 1.3 incorporates updates to executive relationships and duties as revised in SB174 (2025).
The proposed revision of 2.1 updates financial matters as revised in SB174 (2025), including revisions to Local Advisory Council consultation duties and redirecting the Board’s long-term financial plan report to the State Finance Review Commission (instead of State Bonding Commission). Other revisions included changes to reporting the long-term financial plan and excluded travel to Canada from requiring Board approval.
The proposed revision of 2.2 updates contract review levels from $200,000 to $250,000 and from 15% to 25% as revised in SB174 (2025). Reassigned conflict of interest review to the Ethics Officer.
The proposed revision of 2.3 incorporates updates to the budget development process to align with SB174 (2025); adds 30-day public comment period; requires budget process SOP; provides limited option to initiate recruitment and procurement after Tentative Budget approved.
The proposed revision of 3.2 updates language and consultation role of Local Advisory Council according to SB174 (2025).
The proposed revision of 3.3 incorporates changes in statute from SB174 (2025) that updated 1) consultation role of Local Advisory Council, and 2) Capital Project Plans under authority of UDOT.
The proposed revision of 4.1 removes Charter Service, Complimentary Service and Sponsored Service (previously moved to Board Policy 3.2). Added Local Advisory Council consultation prior to setting fares as required by SB174 (2025). Added section authorizing certain Complimentary Passes.
The proposed revision of 5.1 adds a three-year approval timeframe for TOC Planning and Design Principles. Added Single-Phase TOD Plans. Updated Local Advisory Council role for consultation as required in SB174 (2025).
The proposed revision of 5.2 updates contract review levels from $200,000 to $250,000 and from 15% to 25% as revised in SB174 (2025). Added requirement for real property inventory report to be delivered by April 1 each year.
ALTERNATIVES:
The Board may modify the proposed bylaw and policy revisions prior to adoption.
FISCAL IMPACT:
None
ATTACHMENTS:
Resolution R2025-05-03, including the revised bylaws and policies as an exhibit.