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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Manager Systems Engineering |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #23-025 - 450 E. Crossover Materials (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-025 (450 E. Crossover Materials) to on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute task order and associated disbursements in the not to exceed amount of $790,040.
BACKGROUND:
In March of 2021, UTA executed contract 20-03382VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on February 24, 2021, and it was fully executed on March 2, 2021. On November 18, 2022, UTA executed change order #23-001 to exercise the two, one-year term options, ending on December 31, 2025. The original contract value was estimated at $15,000,000. On April 12, 2023, the UTA Board of Trustees approved an increase of the estimated contract value to $30,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Monitoring and analysis of stray current
• Repair, maintenance, and training of overhead contact systems and traction power substations
• Inspection, connection, repair, of traffic signals
DISCUSSION:
UTA is requesting approval of task order #23-025 with RMSS. This task order is for the procurement of long-lead materials to convert the manual crossing at 450 East to a signalized powered interlocking. See task order attachments for a list of materials.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382-23-025 |
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Base Contract Effective Dates: |
March 2, 2021, through December 31, 2023 (option years exercised to December 31, 2025) |
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Extended Contract Dates: |
TO 23-025 period of performance through December 31, 2024 |
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Existing Contract Value: |
$23,547,055 |
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Amendment Amount: |
$790,040 |
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New/Total Contract Value: |
$24,337,095 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
5-Year Capital Plan |
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ALTERNATIVES:
Disapprove task order. Not ordering long-lead materials will delay construction.
FISCAL IMPACT:
Funding for this task order is included in the 2023 Capital Budget.
ATTACHMENTS:
Task Order #23-025