TO: Board of Trustees
THROUGH: Mary DeLoretto, Interim Executive Director
FROM: Alisha Garrett, Chief Enterprise Strategy Officer
PRESENTER(S): Dan Harmuth, IT Director
Kyle Brimley, Comms & Deployment Manager
TITLE:
title
Contract: In-Vehicle Mobile Gateways, Annual Maintenance, and Parts (Sierra Wireless America, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize the Executive Director to execute the contract and associated disbursements with Sierra Wireless America, Inc, for the purchase of In-Vehicle Mobile Gateways, annual maintenance, and parts in the amount of $1,300,000 over the next five years, which includes a base period of two years plus 3 additional one-year options.
BACKGROUND:
In 2021, UTA went through an RFP process to seek out a Gateway Router provider and support contract. After the solicitation was complete Sierra Wireless America, Inc. was selected as the best value for UTA. They will provide equipment and services to meet UTA requirements as specified in the response to RFP 21-03413 for an initial base period of two years plus 3 additional one-year options for a potential total contract duration of 5 years. Because UTA has extensive experience with Sierra Wireless products including the MG90 (our current mobile gateway) and the management software Airlink Mobility Manager (AMM) this proposal is focused on maintaining technical support for the existing Sierra Wireless products at UTA as well as supply of equipment and technical support services for fleet expansion and/or retrofit.
DISCUSSION:
This contract has a not-to-exceed (NTE) amount for 2021 of $100,000 and $300,000 for 2022 and 2023. The three additional option years (2024, 2025, and 2026) each have an NTE of $300,000. The total NTE for all five years including the option periods is $1,300,000. Options may be exercised at the sole discretion of UTA. Incremental funding will be provided by the issuance of purchase orders. UTA shall pay the contracted vendor in accordance with the payment milestones and other terms described in the contract.
The Gateway Routers provide the cellular and Wi-Fi data paths that allow UTA to connect to, communicate with and monitor different devices on the Buses, TRAX trains, and Paratransit Buses. The devices that use the Onboard Mobile Gateway (OMG) include the Electronic Fare Collection Readers, Automated Passenger Counters, Onboard Cameras, Mobile Data Computers, and Automatic Vehicle Location (AVL). The data from the OMG is used by several back-office systems such as the Trapeze DriverMate, Computer Aided Dispatch and AVL, Fare Collections and Reliability. Currently the OMG and the AMM have been integrated into all 700 + of UTA’s fleet of Buses with plans to expand its use to the TRAX & FrontRunner Cars.
If UTA does not award this contract, UTA will be without equipment critical to the Transit Management System project and other critical software that rely on the gateway routers to communicate with UTA’s transit system.
The contract was procured through the RFP process and has been signed by the vendor.
The cost has been determined to be fair and reasonable based on the competitive nature of the procurement.
CONTRACT SUMMARY:
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Contractor Name: |
Sierra Wireless America, Inc. |
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Contract Number: |
21-03413 |
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Base Contract Effective Dates: |
August 26, 2021-July 31, 2023 |
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Extended Contract Dates: |
3 one-year options are available |
|
Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
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New/Total Amount Contract Value: |
$1,300,000 |
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Procurement Method: |
RFP |
|
Funding Sources: |
Local/Federal |
ALTERNATIVES:
Conduct another RFP bid solicitation. This would result in duplication of costs and significant project delays.
FISCAL IMPACT:
The budget for the parts and their maintenance will be included in each year’s annual budget.
ATTACHMENTS:
Vendor Signed Contract