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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Troy Bingham, Comptroller |
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TITLE:
title
Contract: Employee Holiday Gift Card 2023 (Harmon City, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute the contract and associated disbursements with Harmon City, Inc. in an amount not to exceed $382,800.
BACKGROUND:
Traditionally UTA has given a holiday gift card to a local grocery store to purchase holiday food for employees’ families to show its appreciation for hard work and accomplishments during the year. This year’s card reflects the $150 value that started in 2021.
DISCUSSION:
A Request for Proposal (RFP) was published to multiple large grocery stores in the Salt Lake area to provide 2,900 gift cards with a value of $150 each. This RFP was publicized as an open competition with award of contract based on percentage discount offered in their bid as related to relative pricing on designated food items chosen by UTA.
After publication, one proposal was received, and Harmon City Inc. was selected as the lowest proposal. Harmons provided the largest discount of 12%.
Harmons has been in business for over 87 years and has 18 locations along the Wasatch Front.
CONTRACT SUMMARY:
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Contractor Name: |
Harmon City, Inc. |
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Contract Number: |
20036510 |
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Base Contract Effective Dates: |
11/1/2023 - 12/31/2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$382,800.00 |
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Procurement Method: |
RFP |
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Budget Authority: |
Agency Fiscal Year Savings in Departments |
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ALTERNATIVES:
Should the Board not approve the selection of Harmon’s; the RFP would need to start over.
FISCAL IMPACT:
The actual purchase will be based on the current number of employees, which is currently less than 2,900.
ATTACHMENTS:
Contract/Purchase Order