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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Monica Howe, Fares Director |
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TITLE:
title
Fare Agreement: Special Events Agreement for Salt Lake Twilight & Kilby Court Concert Series (Sartain and Saunders, LLC)
end
AGENDA ITEM TYPE:
Service or Fare Approval
RECOMMENDATION:
Approve and authorize the Executive Director to execute a contract with Sartain and Saunders, LLC (S&S Presents) for a Special Events Pass Agreement.
BACKGROUND:
UTA has historically partnered with S&S Presents to offer Ticket-as-Fare to the Salt Lake Twilight Concert Series and the Kilby Court Concert Series. This Partnership allows ticket holders to use their event ticket to ride UTA services on the date printed on the ticket. Valid services include: Bus, TRAX, FrontRunner, Streetcar, BRT and Microtransit. Paratransit eligibility applies.
The concert series will once again take place in 2025, and both Parties desire to partner together to offer Ticket-as-Fare to the event’s ticket holders for both concert series.
DISCUSSION:
Staff recommend continuing to partner with S&S Presents to offer the Special Events Pass Agreement for their Twilight Concert Series and Kilby Court Concert Series. The pricing for the 2025 concert series is $32,832.
The pricing is calculated based on a standard formula which uses historical trip data obtained from the automated passenger counter system. The trip count from historical data, and other variables such as event location and time of day, are used to forecast trips for the event. The fare rate ($3.75 group pass rate) is multiplied by the forecasted trips.
CONTRACT SUMMARY:
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Contractor Name: |
Sartain and Saunders, LLC |
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Contract Number: |
25-F28268 |
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Base Contract Effective Dates: |
May 15, 2025 through September 22, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$32,832 |
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Procurement Method: |
N/A |
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Budget Authority: |
N/A |
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ALTERNATIVES:
Do not enter into an agreement and forego revenue.
FISCAL IMPACT:
$32,832 in additional revenue
ATTACHMENTS:
• Fare Agreement: Salt Lake Twilight & Kilby Court Concert Series (Sartain and Saunders, LLC)