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Type:
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Procurement Contract/Change Order
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Status:
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Passed
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On agenda:
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5/26/2021
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Final action:
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5/26/2021
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Title:
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Contract: Panasonic Toughbook Android Tablet Purchase (Mobile Concepts Technology, LLC)
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TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Alisha Garrett, Chief Enterprise Strategy Officer
PRESENTER(S): Dan Harmuth, Director of Information Technology
TITLE:
title
Contract: Panasonic Toughbook Android Tablet Purchase (Mobile Concepts Technology, LLC)
end
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AGENDA ITEM TYPE: |
Procurement Contract/Change Order |
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RECOMMENDATION: |
Approve award and authorize Executive Director to execute a purchase, and associated disbursements, of (220) Panasonic Toughbook Android tablets in the amount of $419,980. |
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BACKGROUND: |
In 2020, UTA Technology went through an exhaustive process to seek out, test, and approve a replacement computer/tablet for all of UTA’s Fixed Bus, TRAX, and FrontRunner fleet. The chosen device is a Panasonic Toughbook 10-inch Android Tablet. This tablet has already been purchased for our FrontRunner fleet and is currently being deployed. This new purchase is for our TRAX fleet. |
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DISCUSSION: |
UTA is currently redeveloping the bus/train mobile software systems and the Computer Aided Dispatch / Automated Vehicle Locator (CAD/AVL) system. New hardware was sourced and tested for the newly developed Mobile Data Device (MDD) software. To save costs, a common device across all modes was desired that can be installed in any of our revenue fleet vehicles. The Panasonic Toughbook Android tablet has to-date performed very well on the Frontrunner fleet and costs $3,500 less for each currently installed Data911 Mobile Data Computers in the bus fleet. This procurement is for 220 Panasonic Toughbook Android tablets, Havis Docking station mounts, and extended warranty. This will cover the installation for the 110 TRAX train cars, where a tablet is installed in the front and rear of each car, so no matter what consist the cars are configured, there is a tablet running the Mobile Data Device software for the Operator. The Tablets also report back to the CAD/AVL system their GPS location, route, and the consist of the train. The device and extended warranty SKUs are on the Utah state contract PA2214 and 2 bids have been obtained. UTA will be procuring the devices and warranty from Mobile Concepts Technology, LLC. |
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CONTRACT SUMMARY: |
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Contractor Name: |
Mobile Concepts Technology, LLC |
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Contract Number: |
State Contract PA2214, UTA PO 16660 OG |
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Base Contract Effective Dates: |
PO date 5/7/2021, State Contract Effective 10/30/2015 - 7/31/2021 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Amount Contract Value: |
$419,980 |
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Procurement Method: |
Purchase Order/ State Contract |
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Funding Sources: |
Local |
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ALTERNATIVES: |
Conduct RFP bid solicitation. This would result in duplication of costs and significant project delays. |
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FISCAL IMPACT: |
Current 2025 Transit Management System project has budget allowance of $775,000 in the Capital Project budget (ICI 217) |
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ATTACHMENTS: |
1) Purchase Order 16660 2) State Contract PA2214 (link) https://statecontracts.utah.gov/Contract/Details/PA2214-IT-Technology%7Cb675eaa3-8f23-4c68-8f0b-343e493f1832 |
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