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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Officer of Capital Services |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Dean Hansen, Manager of Systems Engineering |
TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-005 - Station Exempt Signal Removal (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-005 and associated disbursements with Rocky Mountain Systems Services in the amount of $343,272 to remove station exempt signals along the TRAX North/South mainline alignment.
BACKGROUND:
UTA executed contract 24-03814VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000 at $8,000,000 per year.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 25-005, Rocky Mountain Systems Services will remove 16 station exempt signals along the TRAX North/South mainline alignment. These signals are no longer needed since UTA installed freight timers that adjust the crossing mode to provide warning time for freight trains. This task also includes updates to the train control logic to remove the XLOK software. Completion of this work is expected in September of 2025.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-005 |
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Base Contract Effective Dates: |
June 14, 2024 through July 1, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$4,425,261.55 |
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Amendment Amount: |
$343,272 |
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New/Total Contract Value: |
$4,768,533.55 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove task order. This will leave signals in the system that are no longer used or needed. These signals may cause confusion to the light rail operators.
FISCAL IMPACT:
This task order allocates $343,272 of the 2025-2029 Capital Plan for the Train Control Rehabilitation and Replacement project (SGR403).
2025 Capital Budget: $8,000,000
Obligations:
REQ 14533 - TO 25-003 General Engineering: $800,000
REQ 14576 - TO 25-005 Station Exempt Signal Removal $343,272
2025 Capital Budget Remaining: $6,856,728
ATTACHMENTS:
Task Order