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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Chief Enterprise Strategy Office |
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PRESENTER(S): |
Kyle Brimley, IT Director |
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TITLE:
title
Change Order: TRAX and FrontRunner Rail Platform Real Time Digital Signage Equipment Modification 1 - Additional LED Signs (International Display Systems, Inc.)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Modification 1 and associated disbursements to contract 22-03654 with International Display Systems (IDS) to purchase additional LED signs and software in the amount of $754,479.
BACKGROUND:
On October 9, 2024, The Board of Trustees approved contract 22-03654 with IDS which included 140 passenger information signs. With the addition of new platforms, UTA needs to add 27 additional signs for FrontRunner and TRAX lines. Additionally, UTA requires 29 signs for the new Midvalley Express (MVX) service. In total, 196 signs are now required to provide full coverage across all platforms, including those in new service areas.
DISCUSSION:
This modification will allow for the purchase of an additional 56 LED platform signs-27 to expand coverage on the FrontRunner and TRAX lines, and 29 for the new MVX service. These are the same SunriseSESA CDP-64x384 Double-Sided units specified in the original contract and will integrate seamlessly with the existing Penta WavWriter content management system. The additional signs will ensure full systemwide coverage, allowing all platforms to deliver consistent, real-time communication to passengers.
CONTRACT SUMMARY:
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Contractor Name: |
International Display Systems, Inc. |
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Contract Number: |
22-03654 |
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Base Contract Effective Dates: |
October 17, 2024 thru August 31, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$ 2,130,386.96 |
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Amendment Amount: |
$ 754,479.00 |
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New/Total Contract Value: |
$ 2,884,865.96 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
If UTA chooses not to amend the contract, the result would be a mix of old and new signage across the FrontRunner and TRAX platforms, with no signage installed at MVX platforms. Maintaining a fragmented system would create operational inefficiencies and limit UTA’s ability to deliver uniform, real-time communication across the entire network.
FISCAL IMPACT:
This Purchase has been approved in the 2025 Capital Expense Budget: ICI001
• 2025 Contract Total: $754,479.00
Total not-to-exceed Contract Value $2,884,865.96
ATTACHMENTS:
• Modification 1 - Additional LED Signs on UTA Platforms (International Display Systems, Inc.)