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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Customer Experience Strategic Plan
- Employee Holiday Gift Cards
- Insurance Broker Services
- New Light Rail Vehicles
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Customer Experience Strategic Plan. This is a procurement to contract with a consulting firm to provide a Customer Experience Strategic Plan. UTA has never had a comprehensive Customer Experience Strategy. It is the intent of this plan to look holistically at the customer journey through the UTA transit system and identify customer-facing projects and improvements to improve customer experience. This will be a one-year contract and funding for this contract is approved in the Capital Projects budget under project code MSP294. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (Req. 12357, GJ LaBonty)
• Employee Holiday Gift Cards. This is a procurement to purchase holiday gift cards for all UTA employees. UTA typically receives a discount on the gift cards and pays less than the face value of the card. The cards will have a value of $150 and will be distributed to employees in November. Employees will see this on their paystubs as taxable income with applicable taxes applied. This procurement will be conducted as an IFB where vendor selection will be based solely on price. (Req. 12571, Troy Bingham)
• Insurance Broker Services. This is a procurement to contract with a firm to provide Insurance Brokerage and Consulting Services. UTA must employ the use of a broker to access the insurance markets to finance the risks/exposures inherent in the administration, management, and operation of a public transit system. The broker will also consult on new products and changes in the insurance markets. Funding for this service is included in the Claims and Insurance Department budget. This contract will have a base term of 3 years, plus two one-year options for renewal, and the solicitation will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (Req. 12516, Dave Pitcher)
• New Light Rail Vehicles. This is a procurement to purchase 20 new light rail vehicles, with an option to purchase 20 more vehicles in the future. Part of UTA’s fleet of light rail vehicles is made up of twenty-three (23) SD160s and seventeen (17) SD100s. These vehicles are reaching their end of life and are becoming costly to repair and maintain. Additionally, the vehicles do not offer level boarding. Earlier this year UTA was awarded a federal grant to purchase 20 new light rail vehicles. Due to manufacturer lead times, UTA plans to include 20 additional vehicles as options to replace all 40 older vehicles in the fleet. The term of this contract will be 5-7 years, depending on manufacturer lead times. This procurement will be conducted as an RFP. (Req. 12511, Kyle Stockley)
ATTACHMENTS:
None