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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance and Professional Services Contract Task Order #26-003 - Key Personnel for 2026 (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 26-003 and associated disbursements on contract 24-03814 with Rocky Mountain Systems Services (RMSS) in the amount of $923,420.00 for three full-time contractor personnel for fiscal year 2026.
BACKGROUND:
UTA executed contract 24-03814 with RMSS for on-call systems maintenance. The term of this contract is for three (3) years with two (2) one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training in overhead contact systems and traction power substations
DISCUSSION:
This task order is for the approval of three (3) full-time contractor personnel at hourly rates included in Exhibit B in the contract
SYSTEMS PROJECT MANAGER
Year 2 Base Rate $155.13 hr. (January 1, 2026 - June 30,2026)
Year 3 Base Rate $156.68 hr. (July 1,2026 - December 31, 2026)
Assists UTA with contracts, schedules, budgets, cost estimating, contractor resource management and scheduling, and other project management duties as required.
PROJECT ENGINEER, PE
Year 2 Base Rate $133.76 (January 1, 2026 - June 30, 2026)
Year 3 Base Rate $135.10 hr. (July 1, 2026 - December 31st, 2026)
Supports the project manager and act as a subject matter expert for transit system design, installation, testing, interfacing, and integration efforts. Provides troubleshooting for transit systems, subsystems, components, and communication systems.
FIELD ENGINEER, FE
Year 2 Base Rate $112.41 (January 1, 2026 - June 30, 2026)
Year 3 Base Rate $113.53 hr. (July 1, 2026- December 31, 2026)
Supports the project manager, project engineer, and UTA Systems Engineering/MOW. Acts as subject matter expert in the field for troubleshooting transit systems issues, leading maintenance, and upgrading systems.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-26-003 |
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Base Contract Effective Dates: |
6/14/2024 through 7/1/2029 |
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Task Order Effective Dates: |
Effective after final signatures through 12/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$16,240,239.57 |
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Amendment Amount: |
$923,420.00 |
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New/Total Contract Value: |
$17,163,659.57 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2026 Capital Budget |
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ALTERNATIVES:
Disapprove task order. RMSS will not have personnel to carry out systems maintenance activities as described in the contract.
FISCAL IMPACT:
The 2025-2029 Five Year Capital Plan includes $923,420 for three full time key personnel contract support.
This work is anticipated to occur in 2026 under the Rail Switches and Trackwork Control Project (SGR 404)
• 2026 Contract Total: $923,420
The overall not-to-exceed value for this contract is $40,000,000 if both option years are exercised.
MOTA Value to Date: $17,163,659.57
ATTACHMENTS:
• Change Order: On-Call Systems Maintenance and Professional Services Contract Task Order #26-003 - Key Personnel for 2026 (Rocky Mountain Systems Services)