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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
William Greene, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
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TITLE:
title
UTA Policy - UTA.02.05 Procurement Policy
end
AGENDA ITEM TYPE:
UTA Policy
RECOMMENDATION:
Adopt UTA Policy UTA.02.05 Procurement Policy and rescind prior Corporate Policy 1.1.7 Procurement and Contracting Code of Conduct, Corporate Policy 1.2.1 Procurement Standards, and Corporate Policy 1.2.2 Technology Hardware and Software Procurement Policy.
BACKGROUND:
The new UTA policy level structure has necessitated the need to create this high-level Corporate Procurement Policy. Under this policy will reside the Agency Procurement SOP, and the Procurement Desk Reference (formerly Corporate Policy 1.2.1 Procurement Standards).
DISCUSSION:
The purpose of this policy is to define the controlling principles, regulations and laws that govern UTA procurement of goods, services, and construction in fulfillment of the Agency’s goals and objectives.
Policy Highlights:
• Identifies Procurement objectives:
o Ensures transparency in the UTA procurement process.
o Ensures fair and equitable treatment of all persons who participate in the UTA procurement process.
o Fosters full and open competition to the maximum extent practicable.
o Obtains the best value product, service, or construction for UTA.
o Avoids even the appearance of any conflict of interest with regard to the solicitation, evaluation, award, or administration of UTA contracts.
o Ensures all procurements receive the appropriate level of legal, functional and leadership reviews and approvals prior to entering into binding contracts.
o Complies with all state procurement laws.
• Maintain detailed documentation and retention for each procurement according to State retention requirements.
• Outlines procedures for Procurement Protests
o Initial decision by the Chief Procurement Officer
o Appeals go to an appeals panel appointed by the Chairman of the Board
• Establishes responsibilities:
o Supply Chain department, under the direction of the Chief Procurement Officer, has lead responsibilities for all procurement activities through contract award
o UTA employees that engage in the procurement of goods, services, or construction shall have lead responsibility for post-award contract administration activities
o Assistant Attorney General supports the Procurement Department
§ Review and approve any procurement above the micro purchase threshold
§ Coordinate and prepare the Agency response to any protest for consideration by the Chief Procurement Officer
§ Coordinate and prepare a response to any appeal for consideration by the Board of Trustees appeals panel
ALTERNATIVES:
If this policy is not adopted the current Corporate Policy 1.1.7 Procurement and Contracting Code of Conduct, Corporate Policy 1.2.1 Procurement Standards, and Corporate Policy 1.2.2 Technology Hardware and Software Procurement Policy would remain in effect.
ATTACHMENTS:
UTA Policy UTA.02.05 Procurement