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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarborough, Director of Capital Construction and Design |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order 24-018-R1 - 5900 South TRAX Grade Crossing Replacement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute revised Task Order No. 24-018-R1 and associated disbursements with Stacy and Witbeck, Inc. in the amount of $351,826.
BACKGROUND:
In December 2023, UTA released a Request for Procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected. The UTA Board of Trustees approved contract 23-03811 with Stacy and Witbeck Inc. on April 18, 2024. This contract is for three (3) years, plus two (2) one-year options, with a total 5-year not-to-exceed value of $45,000,000.
On June 12, 2024, the Board of Trustees approved original Task Order number 24-018. Then, in June 2024, UDOT paused the project before UTA began work, citing public impact concerns. UDOT required more time to study traffic flows and refine the plan, prompting UTA to cancel the task order to await findings. Once findings were received and reviewed, UTA repriced the task order and adjusted labor and material rates for 2025. This Task Order, number 24-018-R1, replaces the original Task Order 24-018 approved in 2024.
NOTE: The cancellation of the original task order means that the total contract value is stated incorrectly in task orders approved on this MTOA between June 12, 2024, and May 14, 2025. The total contract value has now been updated to account for the voided task orders and this reissued task order.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
• Passenger ride quality
• Automobile cross-traffic ride quality
• Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of revised Task Order 24-018-R1 with Stacy and Witbeck, Inc. to complete the removal and replacement of the 5900 South Grade Crossing on the North/South TRAX line in the amount of $351,826.
The scope of this request includes all time, labor, and other items needed to remove the existing crossing and replace it with embedded trackwork. By embedding the crossing, we extend the useful life, provide new rail, and create a smoother ride for both passengers and the driving public.
This Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-018-R1 |
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Base Contract Effective Dates: |
April 19, 2024 through December 31, 2027 - Revised Task Order - December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$17,335,799 |
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Amendment Amount: |
$351,826 |
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New/Total Contract Value: |
$17,687,625 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Not replace the crossing this year. This will lead to continue rail and crossing wear, which may result in the derailment of trains or damaging vehicular traffic.
FISCAL IMPACT:
The 2025 approved budget for SGR393 includes $5,500,00.00 for UTA’s Grade Crossing rehabilitations and replacements. 2025 Contract Value: $351,826
Total Contract Not-to-Exceed Value: $45,000,000
ATTACHMENTS:
• Task Order: 24-018-R1 - 5900 South TRAX Grade Crossing Replacement (Stacy and Witbeck, Inc.)