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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
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TITLE:
title
Contract: Paint System and Supplies Vendor Pool (Superior Paint Supply)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive director to execute the contract and associated disbursements with Superior Paint Supply in the not to exceed amount of $950,000 over 5 years as one of 2 vendors in a paint system and supplies pool.
BACKGROUND:
UTA requires a contract for vendor managed paint system and supplies to provide products to four (4) UTA paint shop locations, over a five (5) year period. This includes monitoring inventory levels, supplying new products, delivering and stocking shelves with sufficient inventory levels to satisfactorily complete all the requirements as referenced in the RFP. This contract will commence upon approval and will expire five (5) years from the commencement date. The estimated aggregate value for the combined pool is approximately $950,000. (yr1~$190,000; yr2~$190,000; yr3 ~$190,000; yr4 ~$190,000; yr5 ~$190,000)
DISCUSSION:
UTA conducted an RFP solicitation on U3P/SciQuest. Of 560 invited vendors, UTA received multiple proposals and after evaluation UTA selected to do a multiple award contract, creating a vendor pool. Superior Paint Supply was one of the selected vendors with best overall value. The not-to-exceed amount for both vendors in the pool is $950,000.
CONTRACT SUMMARY:
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Contractor Name: |
Superior Paint Supply |
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Contract Number: |
24-038231JD |
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Base Contract Effective Dates: |
Upon approval - April 1, 2029 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
NTE $950,000 for both vendors in pool for 5-year period |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2024 Operating Budget |
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ALTERNATIVES:
Each division would need to monitor inventory of supplies, purchase needed supplies using a P-card, and stock the inventory upon receipt.
Another alternative would be for UTA to outsource all painting needs.
FISCAL IMPACT:
The 2024 approved budget includes $190,000 for the paint supply pool. Projected funding requests for future years will be $190,000 per year. The total 5-year pool not-to-exceed amount is $950,000. All funds will come from the Contract Services operating expense line item in the Maintenance Department of each division receiving supplies and/or services (e.g. XXXX.50353.92).
2024 Budgeted Total: $190,000
2025 Budget Request: $190,000
2026 Budget Request: $190,000
2027 Budget Request: $190,000
2028 Budget Request: $190,000
Expected 5-year spend: $950,000
ATTACHMENTS:
1) Contract