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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
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PRESENTER(S): |
Shaina Quinn, IMS Program Manager |
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Casey Brock, Bus Communications Supervisor |
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Blaine Leonard, UDOT Transportation Technology Engineer |
TITLE:
title
Contract: Cooperative Agreement for Installation, Maintenance, and Operation of a Connected Vehicle System for Bus Operations (UDOT)
end
AGENDA ITEM TYPE:
Non-Procurement Agreement
RECOMMENDATION:
Approve and authorize the Executive Director to execute this Cooperative Agreement with UDOT for installation, maintenance, and operation of a connected vehicle system for bus operations with UDOT along with an initial purchase order in the amount of $109,774.
BACKGROUND:
Transit Signal Priority (TSP) modifies traffic signal timing by allowing an early green signal or extending a green signal to prioritize transit service through intersections. This project is a continuing partnership with the Utah Department of Transportation (UDOT) in alignment with UTA’s Five-Year Service Plan for more reliable, more frequent, and faster core route bus service.
The UTA TSP project team is procuring and installing 330 onboard units (OBUs) to accelerate TSP deployments throughout UTA’s service area. Outfitting all transit buses with the same type of OBUs increases operational efficiency for UTA’s 15-minute core bus route network.
UDOT’s financial contribution is up to $14,000 per intersection, 34 OBUs on UTA busses, or $17 million in total project funds for the overall system, which is partially funded through a Federal Highways Administration (FHWA) Advanced Transportation and Congestion Management Technologies Deployment (ATCMTD) grant. UTA’s overall contribution is estimated to be approximately $4.4 million.
DISCUSSION:
UDOT and UTA desire to cooperatively deploy, operate and maintain a Connected Vehicle System (as defined in the agreement) (the “CVS”) for bus operations throughout the transit district so that UDOT and UTA can benefit from the added mobility, safety and efficiency afforded by collecting, analyzing, and using Connected Vehicle Data.
On March 22, 2023, the project team presented an overview of the TSP project and UDOT’s partnership to UTA's Board of Trustees. The team noted we would return to request approval of this Cooperative Agreement. While the total estimated value of UTA’s contribution over 5 years is approximately $4.4 million, staff is currently only requesting approval to execute the Cooperative Agreement along with an initial purchase order valued at $109,774 As future purchase orders are required, UTA staff will bring them to the Board for approval in accordance with established Board approval thresholds. .
CONTRACT SUMMARY:
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Contractor Name: |
Utah Department of Transportation (UDOT) |
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Contract Number: |
23-P00284 |
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Base Contract Effective Dates: |
This Agreement will become effective upon the signatures of all authorized representatives and remains in full force and effect unless terminated by either Party as outlined within Agreement. |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$109,774 |
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Procurement Method: |
N/A |
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Budget Authority: |
Approved 2023-2027 Capital Plan |
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ALTERNATIVES:
If this agreement is not approved, UTA would need to publish a Request for Proposals for a separate TSP solution. A separate TSP solution may cost more to communicate with UDOT’s roadside signals. A separate TSP solution also wouldn’t be integrated with UDOT’s connected vehicle system thereby reducing future transportation efficiency and safety benefits.
FISCAL IMPACT:
Included in approved 2023-2027 capital plan.
ATTACHMENTS:
UDOT-Signed Agreement
UTA Purchase Order 17115