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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarborough, Director of Capital Construction and Design |
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Jacob Wouden, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order 24-027-R1 - 9000 South TRAX Grade Crossing (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 24-027-R1 and associated disbursements on the On-call Infrastructure Maintenance task ordering contact with Stacey and Witbeck, Inc.in the amount of $533,082.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved contract 23-03811 with Stacy and Witbeck, Inc. on April 18, 2024. The contract is for three (3) years, plus two (2) one-year options, with a total 5-year not-to-exceed value of $45,000,000.
On August 14, 2024, the Board of Trustees approved original Task Order number 24-027. Then, in September 2024, UDOT paused the project before UTA began work, citing public impact concerns. UDOT required more time to study traffic flows and refine the plan, prompting UTA to cancel the task order to await findings. Once findings were received and reviewed, UTA repriced the task order and adjusted labor and material rates for 2025. This Task Order, number 24-027-R1, replaces the original Task Order 24-027 approved in 2024.
NOTE: The cancellation of the original task order means that the total contract value is stated incorrectly on task orders approved on this MTOA between June 12, 2024, and May 14, 2025. The total contract value has now been updated to account for the voided task orders and this reissued task order.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
• Passenger ride quality
• Automobile cross-traffic ride quality
• Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-027-R1 with Stacy and Witbeck, Inc. to complete the removal and replacement of the 9000 South Grade Crossing on the North/South TRAX Line in the amount of $533,082.
The scope of this request includes all time, labor, and other items needed to remove existing crossing and replace it with embedded trackwork. By embedding the crossing, we extend the useful life, provide new rail, and create a smoother ride for both passengers and driving public.
This Task Order has been determined to be within the scope of the Master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-027-R1 |
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Base Contract Effective Dates: |
April 19, 2024, through December 31, 2027 Task Order: December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$17,688,625 |
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Amendment Amount: |
$533,082 |
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New/Total Contract Value: |
$18,221,707 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Not replace the crossing this year. This will lead to continued rail and crossing wear, which may result in the derailment of trains or damaging vehicular traffic.
FISCAL IMPACT:
The 2025 approved budget for SGR393 includes $5,500,00 for UTA’s grade crossing rehabilitation and replacements.
2025 Contract Total: $533,082
Total Master Task Ordering Agreement Not-to-Exceed Value: $45,000,000
ATTACHMENTS:
• Task Order: 25-027-R1 - 9000 South Grade Crossing (Stacy and Witbeck, Inc.)