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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Christy Allen, Coordinated Mobility Manager |
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Alika Lindsay, Coordinated Mobility Grants Administrator |
TITLE:
title
R2024-09-01 - Resolution Authorizing the Execution of Federal Transit Administration 5310 Subrecipient Grant Agreements
end
AGENDA ITEM TYPE:
Resolution
RECOMMENDATION:
Approve Resolution R2024-09-01 authorizing the Executive Director to execute Federal Transit Administration (FTA) 5310 subrecipient agreements for FTA Federal Fiscal Years (FFY) 2023 & 2024 as presented.
BACKGROUND:
• The Coordinated Mobility (CM) Department manages the FTA Section 5310 Formula Grant program for the Salt Lake, Ogden/Layton and Provo/Orem urbanized areas.
• UTA was designated to administer and manage 5310 program funds by the Governor in 2014.
• The 5310 Grant program provides funding to enhance the mobility of seniors and individuals with disabilities.
• The CM department oversees the application cycle every two years.
• UTA receives approximately 20 grant applications from eligible community partners for every biennial grant cycle.
DISCUSSION:
By receiving approval of Resolution R2024-09-01, which includes Exhibit A - Federal Transit Administration (FTA) Section 5310 Subrecipient Awards by Federal Fiscal Year (FFY2023 & 2024) and Urbanized Area (UZA), the CM department will have the ability to expedite subrecipient agreement execution for all subrecipient projects.
The subrecipient list included as Exhibit A is comprised of all proposed subrecipient awards and includes awards over $200K. The list also includes projects that UTA has applied for and been selected to receive.
The FTA 5310 FFY2023 & 2024 Grants are formula funding and receipt is authorized by Board Policy 2.2 - Contract Authority, Procurement and Grants. The Board of Trustees previously designated in Resolution R2020-01-03 the Executive Director as UTA’s authorized representative to execute FTA grants.
Additionally, for the disbursement of grant awards, Board Policy 2.2 requires any agreement of $200,000 or more to be approved by the board in a public meeting. This resolution requests the Board’s approval of FTA’s FFY 2023 and 2024 subrecipient grant agreements for the 5310 program as specified in Exhibit A of the resolution, including those agreements that exceed $200,000 in value.
ALTERNATIVES:
The alternative is to bring contracts individually to the Board of Trustees for approval. This would extend the time to disburse funds to 5310 grant recipients for their projects.
FISCAL IMPACT:
The funds received from the FTA are passthrough funds and there is no fiscal impact to UTA for this board approval. The subrecipient projects required match is covered by the awarded partners.
UTA projects approved through the program (total federal funds $439,001 and match $109,750) also have a neutral impact as the required match is either covered by in-kind staff time or legislative funding for coordinated mobility that UTA receives annually. No subrecipient agreements are needed for UTA projects as we are the designated recipient of the funds.
UTA uses 10% of the total 5310 grant funds for program administration which is allowable under the FTA regulations. For FFY23 & 24 the administration funds total $450,911.
ATTACHMENTS:
• Resolution R2024-09-01, including a list of subrecipient grant awards as an exhibit