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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Vi Miller, Chief Financial Officer |
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PRESENTER(S): |
Monica Morton, Fares Director |
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Laren Livingston, Fares Systems Replacement Interim Program Manager |
TITLE:
title
Change Order: Next Generation Fare Collection System Change Order No. 1 - Price Reduction (Scheidt & Bachmann USA, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the deductive change order No. 1 and associated disbursements in the amount of -$201,036 with Scheidt & Bachmann USA, Inc. for revisions to contract and price reduction.
BACKGROUND:
In February 2023, UTA entered into a contract with Scheidt and Backman to provide a next generation fare collection system. Since the original contract was approved, UTA staff have been working closely with Scheidt and Backmann to do more detailed planning. Staff have determined that contract adjustments are necessary to successfully deliver this project as originally intended. Change Order 1 reduces the contract value by $201,036 and is therefore being presented for approval.
DISCUSSION:
Below is a summary of the changes that are part of deductive Change Order 1:
A. Minor revision to clarify that Risk of Loss passes from the Contractor to UTA once the new field devices are delivered/installed.
B. Adds TVM removal to the Scope of Work.
C. Incorporates the details included in Appendices B thru F of the Contract into the Contract Scope of Work as formal requirements. Also adds a CPI/cost escalation provision to the Contract for the Service Level Agreement (approximately from 2025 to 2029) period.
D. Adjusts the quantities of the field devices (TVMs and Validators) required for this program and explains the impact to pricing.
E. Clarifies that the new Validators will be received, installed, and paid for in lots similar to the TVMs.
CONTRACT SUMMARY:
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Contractor Name: |
Scheidt & Bachmann USA, Inc. |
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Contract Number: |
22-03566-01 |
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Base Contract Effective Dates: |
April 1, 2023 thru Mar 30, 2031 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$32,171,416 |
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Amendment Amount: |
-$201,036 |
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New/Total Contract Value: |
$31,970,380 |
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Procurement Method: |
Competitive Bid (RFP) |
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Budget Authority: |
2024 - 2028 Capital Plan |
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ALTERNATIVES:
There are no viable alternatives. The changes in scope are necessary to complete the replacement of all the existing fares devices as originally intended by this project.
FISCAL IMPACT:
A reduction of the contract value in the amount of $201,036.
ATTACHMENTS:
1. 22-03566RW CO 1 NextGen Fares Vendor Signed