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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Christy Allen, Coordinated Mobility Manager |
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PRESENTER(S): |
Tracy Young, Grants Director |
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TITLE:
title
Change Order: ADA Accessible Rolling Stock Purchase Modification No. 2 (Creative Bus Sales, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Change Order 2 for Contract 23-0377 with Creative Bus Inc. and authorize the Executive Director to execute the purchase of 12 ADA Transit Vans to be provided to 5310 subrecipients in the amount of $1,260,000.00 using funds covered under the 5310 Grant program.
BACKGROUND:
Creative Bus was selected through a full and open procurement process. The contract with Creative Bus authorizes the purchase of Ford Transit vehicles that have been modified to be accessible under the Americans with Disabilities Act (ADA) for sub-recipients of the FTA 5310 Grant that the Coordinated Mobility Department manages for the urbanized areas of Utah.
The FTA 5310 Grant program provides financial assistance for capital and operating projects that are public transportation projects planned, designed, and carried out to meet the transportation needs of elderly persons and persons with disabilities where public mass transportation services are otherwise unavailable, insufficient, or unequipped to handle their needs.
An initial base order of 16 vehicles was ordered in 2024 as approved by the Board on October 25, 2023. The contract has 39 remaining options, with 27 after this order. This order is for 12 vehicles and the cost for this order is covered under the 5310 Grant.
DISCUSSION:
UTA Staff is requesting the approval of Change Order 2 with Creative Bus Sales, Inc. This is the second order to exercise the purchase of 12 vehicles. on the Board approved contract 23-0377, which is effective until March 31, 2027.
The cost of each vehicle is $105,000.00. Funds to purchase each vehicle is paid in the following manner: 80% of the purchase is paid from UTA managed FTA 5310 funds, 20% of the purchase is paid by the subrecipients prior to the delivery of the vehicle.
CONTRACT SUMMARY:
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Contractor Name: |
Creative Bus Sales, Inc |
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Contract Number: |
20-0377 |
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Base Contract Effective Dates: |
October 11, 2023 - March 31, 2027 |
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Extended Contract Dates: |
Change Order Effective from March 26, 2025 - December 31, 2025 |
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Existing Contract Value: |
$1,626,271.00 |
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Amendment Amount: |
$1,260,000.00 |
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New/Total Contract Value: |
$2,886,271.00 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
5310 grant program allows UTA to manage funds for non-profit subrecipients. This purchase of vehicles is part of those management funds. If not approved the following nonprofits would not receive vehicles: TURN Community Services, PARC, Work Activity Center, First Step House, Suzy’s Senior Companion Services, Bear-O-Care, Neighborhood House.
FISCAL IMPACT:
The contract value of $1,260,000 will be covered by the following Capital Projects:
• MSP302: 2025 Budget: $105,000
• MSP303: 2025 Budget: $210,000
• MSP304: 2025 Budget: $105,000
• MSP305: 2025 Budget: $525,000
• MSP308: 2025 Budget: $210,000
• MSP309: 2025 Budget: $105,000
Projects are grant-funded.
ATTACHMENTS:
• Change Order: ADA Rolling Stock Order Modification 2 (Creative Bus Sales, Inc.)