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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
David Hancock, Chief Capital Services Officer |
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Jared Scarbrough, Director of Design & Construction |
TITLE:
title
Change Order: Ratification of Traction Power Substations (TPSS) Rehabilitation Change Order #015 -Repair and Replacement of Equipment (C3M Power Systems, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Ratify work completed prior to board authorization and authorize the Executive Director to execute Change Order #015 and associated disbursements with C3M Power Systems, LLC. in the amount of $720,887 for repair and replacement of equipment that was rated poorly during UTA conducted condition assessments and/or onsite testing.
BACKGROUND:
This ratification action is necessary because more than 80% of the work was completed by the contractor prior to issuance of the change order.
UTA has an existing contract with C3M Power Systems (20-03378 - approved by the Board of Trustees on June 23, 2021) to design and rehabilitate its Traction Power Substations (TPSS) and is currently set to expire on April 11, 2025.
UTA has conducted condition assessments and performed testing of equipment at each of the 19 substations and has developed a list of equipment that needs to be repaired and replaced while UTA is still contracted with C3M Power Systems. This equipment was not part of the original contract. This work mitigated delays in the project, as well as safety concerns that could arise from performing the work on a different order.
Ratification of this change order is necessary for formal approval of work that has been previously performed, as well as some remaining upcoming related work necessary for the full completion of this project.
DISCUSSION:
This contract is intended to rehabilitate 19 Traction Power Substations. This change order includes work necessary for completion of the project. This change order provides necessary enhancements related to safety, efficiency, maintainability, and addressing component obsolescence.
As part of Change Order #015, C3M Power Systems will perform the following at applicable substations:
• Repair the AUX Transformers
• Replace emergency and warning signs
• Replace access door seals
• Replace rectifier components
• Label existing manholes
• Replace DC voltage traps
• Replace load resistors
• Replace fencing
• Replace surge arrestors on OCS poles
• Relocate pad mounts at the Atwood substation and install bollards
• Install bollards at the SRB4 Burton substation and repair duct work
• Emergency repair of the 400 West (4) manhole
This contract had a term length from June 24, 2021, to April 11, 2025. This ratification has no impact on the current timeline. No option years exist on this contract.
CONTRACT SUMMARY:
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Contractor Name: |
C3M Power Systems, LLC |
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Contract Number: |
20-03378-015 |
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Base Contract Effective Dates: |
June 24, 2021 - April 11, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$46,652,573.54 |
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Amendment Amount: |
$720,887.00 |
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New/Total Contract Value: |
$47,373,460.54 |
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Procurement Method: |
RFP Best Value modification |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove the change order. However, if disapproved, the contractor would still have a claim for the value of the work it performed.
FISCAL IMPACT:
The SGR397 Traction Power Supply Substation (TPSS) Component Replacement project has a 2025 approved capital budget of $5,000,000.00. This change order request allocates $720,887.00 of existing 2025 available capital funds. Most costs are offset by a federal formula grant. This grant has been awarded.
2025 Approved Capital Budget:
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2025 Capital Budget: |
$ 5,000,000.00 |
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Existing Obligations: |
$ 3,222,727.00 |
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Requested Obligations: |
$ 720,887.00 |
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Remaining 2025 Capital Budget: |
$ 1,056,386.00 |
ATTACHMENTS:
Change Order: #015 - State of Good Repair Traction Power Substation (TPSS) Rehabilitation Project (C3M Power Systems, LLC)