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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
William Greene, Chief Financial Officer |
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PRESENTER(S): |
Kensey Kunkel, Manager Business Development and Sales |
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TITLE:
title
Fare Agreement: Salt Lake City Marathon Service and Pass Agreement (High Altitude Special Events “HASE”)
end
AGENDA ITEM TYPE:
Service or Fare Approval
RECOMMENDATION:
Authorize the Executive Director to execute a Service and Pass Agreement (contract #23-F0343) with High Altitude Special Events (HASE) for the Salt Lake Marathon in the amount of $10,270.
BACKGROUND:
UTA and High-Altitude Special Events (“HASE”) have historically worked together to provide transportation to and from its event, the Salt Lake City Marathon (“Marathon”).
In previous years to assist riders in reaching the start line, UTA augmented existing morning TRAX service to include 12 additional trips starting at 3:00 AM. This is about 2 hours before regular service starts. This additional early morning service was open to all the riding public and was paid for by HASE at a negotiated rate calculated to cover UTA’s operating and additional police support costs. Additionally, HASE partnered with UTA to pay the transit fare for Marathon participants/runners. Runner’s bibs, race shirts, and volunteer shirts were accepted as valid fare to ride transit on the day of the event. This is considered by UTA to be “ticket-as-fare.”
Both parties desire to continue this partnership for the 2023 Marathon.
DISCUSSION:
The Marathon will take place on Saturday, April 22, 2023. As part of the agreement, UTA will provide additional morning service on TRAX to assure participants get to the start line in time for the race start. UTA will also provide additional police support that will be paid for by HASE. The price of the additional police support is $3,520 (see fiscal impact section for additional details).
UTA will also partner with HASE to provide ticket-as-fare. Marathon runners may use their race bib to ride UTA services on the day of the event. The value of the fare is estimated to be $6,750 and is based on historical usage of UTA service (see fiscal impact section for additional details).
ALTERNATIVES:
1. Do not offer early morning service to the Marathon and require HASE to make alternate arrangements.
2. Require HASE to pay for the additional transit service
FISCAL IMPACT:
The total value is estimated to be $10,270 and is detailed below:
ATTACHMENTS:
Contract