|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Viola Miller, Chief Financial Officer |
|
PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Hydraulic Power Units for Light Rail Vehicles
- Maintenance Shop Supplies
- Drug and Alcohol Testing
- Occupational Medical Services
- Stray Current Monitoring and Mitigation
- Traffic Signal Maintenance
- Trip Planning App Service
- Bus Stop Flatwork Construction
- IT Research and Advisory Services
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Hydraulic Power Units for Light Rail Vehicles. This is a procurement to purchase 10 Light Rail Vehicle (LRV) Hydraulic Power Units (HPU). There are two HPUs on each vehicle and the units deliver precisely controlled hydraulic pressure to all truck motors for controlled braking. Lead-times for these units to be rebuilt by the supplier have grown significantly over the last year, therefore UTA must increase its’ inventory of units in the rebuild rotation to offset the growing lead-times and ensure product availability for LRV maintenance. These units will be purchased and placed into UTA’s inventory, and will then be expensed to the LRV maintenance repair parts budget when installed on a vehicle. This will be a one-time purchase and an inventory Purchase Order will be issued to the selected vendor. (Req. 326767, Rob Balsamo).
• Maintenance Shop Supplies. This is a procurement to contract with a vendor to provide consumable shop supplies, personal protective equipment, lubes, adhesives,and other items to all UTA vehicle maintenance and facilities maintenance divisions. The selected firm will also order, deliver, and stock shop supplies to point-of-use vending machines located throughout each facility and filled with high-use shop supplies specific to each location. Funding for this contract is included in each division’s maintenance shop supplies operating expense budget. This contract will have a base term of 3 years, plus two 1-year options for extension, and the procurement will be conducted as an RFP. (No-obligation req., Todd Mills)
• Drug and Alcohol Testing. The Total Rewards team is seeking to contract with a firm to provide required drug and alcohol testing services and Third Party Administrator services for UTA’s drug and alcohol program. These services are required to remain compliant with UTA policy and DOT, FTA, and FRA regulations. This contract will have a base term of five years, plus five 1-year options for extension. Funding for this contract is included in the Total Rewards department operating expense budget. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (req. 13624, Lorin Simpson)
• Occupational Medical Services. This is a procurement to contract with a firm to provide occupational medical services for the agency. The chosen firm will provide the required new employee screenings, DOT physicals and certification exams, injury claim exams for workers compensation, return-to-work physicals, and fitness for duty physicals. These services are needed to remain compliant with UTA policy and DOT, FTA, and FRA regulations. This contract will have a base term of five years, plus five 1-year options for extension. Funding for this contract is included in the Total Rewards department operating expense budget. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (req. 13626, Lorin Simpson)
• Stray Current Monitoring and Mitigation. This is a procurement to contract with a firm to provide stray current monitoring and mitigation services. This contract is being established to meet the requirements as set forth in an agreement between Dominion Energy (formally Questar Gas) and UTA (Contract 15-1360). This agreement requires UTA to monitor stray current activities along its entire Light Rail Track system and mitigate the effects of stray current as identified from the testing and monitoring activities and in coordination with Dominion Energy. This contract will have a base term of 3 years, plus two 1-year options for extension. Funding for this contract is included in the State of Good Repair program budget under SGR047. This procurement will be conducted as an RFQu, where selection and award will be based on the firm’s experience and qualifications. (req. 13633, Dean Hansen)
• Traffic Signal Maintenance. This is a procurement to contract with a firm to provide traffic signal maintenance services. The selected firm will perform traffic interconnect maintenance and support services under the day-to-day guidance of UTA, and in general conformance with a schedule and staffing budget. The Contractor selected for this project will be expected to address traffic signal coordination, design, design review, programming modifications, and maintenance. The contract will also include traffic Queue Cutter and preemption projects that will require the services of a qualified Traffic Control professional and other necessary efforts at UTA. This contract will have a base term of three years, plus two 1-year options for extension. Funding for this contract is included in the State of Good Repair program budget under SGR403. This procurement will be conducted as an RFQu, where selection and award will be based on the firm’s experience and qualifications. (req. 13632, Dean Hansen)
• Trip Planning Service. The Customer Experience team is seeking to partner with a firm in the deployment of a mobile transit trip planning app for UTA’s service area. The selected firm will provide to UTA’s customers a fully developed, robust and reliable mobile transit trip planning app. The firm will also demonstrate the ability to provide fare payment functionality to improve the UTA customer experience as well as to provide data to UTA to develop better transit service plans. The base term of this contract will be three years, with two 1-year options for extension. Funding for this project is included in the Customer Experience operating expense budget, and this procurement will be conducted as an RFP. (req. 13521, GJ LaBonty)
• Bus Stop Flatwork Construction. This procurement is to contract with a firm to provide concrete construction services for bus stop flatwork throughout Weber, Davis, and Salt Lake Counties. The selected firm will perform all site preparation and installation of concrete slabs to meet level 1 ADA access requirements at up to 45 locations in the UTA service area. Funding for this contract is included in the Capital Projects budget under code MSP301. The term of this contract will be for one year, or until the project is complete. The procurement will be conducted as an RFP. (req. 13574, Landon Dixon)
• IT Research and Advisory Services. This is a procurement to contract with a firm to provide information technology research and advisory services. The selected firm will assist IT Managers in researching products and technologies for ongoing technology development and acquisition. The services will include offering innovative approaches, IT process improvements, assisting with hardware and software acquisitions & management, data governance, and consultation for changes to ERP systems. The base term for this contract will be three years, with two 1-year options for extension. Funding for this contract is included in the Information Technology operating expense budget, and this procurement will be conducted as an RFP. (req. 13588, Kyle Brimley)
ATTACHMENTS:
None