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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough- Director of Capital Construction and Design |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #25-002 - 450 East Interlocking Construction (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order no. 25-002, and associated disbursements, on the on-call infrastructure maintenance task ordering contact with Stacy and Witbeck, Inc. in the amount of $4,073,652.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected. The UTA Board of Trustees approved contract 23-03811 with Stacy and Witbeck Inc. on April 18, 2024. The contract is for three (3) years, plus two (2) one-year options, with a total 5-year not-to-exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
• Passenger ride quality
• Operational improvements
• Future Maintenance ease
DISCUSSION:
UTA Staff is requesting approval of Task Order 25-002 with Stacy and Witbeck, Inc. to complete the removal and replacement of the Rice Interlocking on the Red Line in the amount of $4,073,652.00.
The scope of this request includes all time, labor, and other items needed to remove existing embedded crossover and replace it with new direct fixation crossover and 500 East embedded at-grade crossing. By replacing the crossover, UTA extends its useful life, provides new track components and enhances safety and reliability.
This task order is within the scope of the master task ordering agreement. The task order pricing has been determined to be fair and reasonable based on both a UTA-independent cost estimate and the performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-002 |
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Base Contract Effective Dates: |
April 18, 2024 - December 31, 2027 Task Order Effective Dates: Effective after last Signature - December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$12,399,791 |
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Amendment Amount: |
$4,073,652 |
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New/Total Contract Value: |
$16,473,443 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Not replace the worn track components which would result in the inability to use the crossover, negatively affecting UTA’s service delivery.
FISCAL IMPACT:
The 2025 approved budget includes $12,000,00.00 for UTA’s rail infrastructure rehabilitations and replacements.
These costs will be offset by using federal grant funds. These funds are part of UTA’s yearly apportionment. This task order will utilize funds from Capital Project SGR385 - Rail Replacement Program
2025 Contract Total: $4,073,652
Total not-to-exceed contract amount: $45,000,000
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #25-002 - 450 East Interlocking Construction (Stacy and Witbeck, Inc.)