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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
William Greene, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
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TITLE:
title
UTA Policy - UTA.02.02 Contracting Authority Policy
end
AGENDA ITEM TYPE:
UTA Policy
RECOMMENDATION:
Adopt UTA Policy UTA.02.02 Contracting Authority Policy and rescind prior Corporate Policy 3.1.6 Contracting Authority
BACKGROUND:
Corporate Policy 3.1.6 Contracting Authority Policy was previously approved on February 22, 2017. On June 20, 2018 the Federal Transit Administration made statutory changes to the Micro-Purchase and Simplified Acquisition (Small Purchase) thresholds for Financial Assistance. The Micro-Purchase limit was increased to $10,000, and the Simplified Acquisition limit was increased to $250,000.
DISCUSSION:
UTA Policy No UTA.02.02 Contracting Authority Policy will be updated with the following changes:
• Increase the Agency’s micro-purchase limit to match the FTA limit of $10,000 (requires one quote)
• Increase the Agency’s Simplified Acquisition (Small Purchase) limit to $200,000 (requires multiple quotes, mini-RFP, or sole-source)
• Increase the Agency’s Formal Procurement threshold to match the Utah Public Transit District Act’s board approval requirement for contracts with a value of $200,000 or greater (requires public notification posting and multiple quotes, RFP or sole-source)
• Increase the contracting authority for “Managers” to $24,999
• Increase the contracting authority for “Directors” to $74,999
• Increase the contracting authority for “Chiefs” to $199,999
• Increase the contracting authority for the “Executive Director” to contracts with a value of $200,000 or greater, with approval from the UTA Board of Trustees.
ALTERNATIVES:
If this policy is not adopted the current Corporate Policy 3.1.6 Contracting Authority would remain in effect.
FISCAL IMPACT:
N/A
ATTACHMENTS:
UTA Policy UTA.02.02 Contracting Authority