TO: Board of Trustees
THROUGH: Jay Fox, Executive Director
FROM: William Greene, Chief Financial Officer
PRESENTER(S): Troy Bingham, Comptroller
TITLE:
title
Change Order: Timekeeping System - Additional Implementation Cost and On-going Maintenance (Kronos Incorporated)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve change order and authorize Executive Director to execute change order and associated disbursements with Kronos Incorporated (UKG) for $198,547.89
BACKGROUND:
Utah Transit authority entered a contract with Kronos (UKG) to implement the time keeping system in late 2019 (approved by the Board of Trustees on October 9, 2019), with implementation beginning early 2020. The original contract was for the bargaining unit maintenance employees, customer service employees, and hourly administrative employees. UTA initially bid the project with 33 timeclocks.
DISCUSSION:
During implementation the decision was made to bring all employees except operators on to Kronos in 2021. Additional functionality with Microsoft Outlook and additional 25 time clocks were added to make it easier for UTA employees to punch in and out. There were also some delays in the “go live” date due to COVID-19 and other factors. All of these changes were in addition to the original contract, creating the need for a change order.
CONTRACT SUMMARY:
|
Contractor Name: |
Kronos Incorporated (UKG) |
|
Contract Number: |
19-2956 |
|
Base Contract Effective Dates: |
11/5/2019 to 2/29/2024 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
$487,520.72 |
|
Amendment Amount: |
$198,547.89 |
|
New/Total Amount Contract Value: |
$686,068.61 |
|
Procurement Method: |
RFP |
|
Funding Sources: |
Capital budget carryforward and future IT operating budget |
ALTERNATIVES:
UTA could cancel the contract with Kronos (UKG) and look for other timekeeping solutions
FISCAL IMPACT:
Project implementation changes and first year cost will be covered by the capital project, on-going cost will be covered by the IT Operating Budget
ATTACHMENTS:
Kronos Directed Change Modification One 3 23 22