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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough, Director Capital Design and Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-023 - 1300 S Grade Crossing Replacement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order no. 24-023, and associated disbursements, on the on-call infrastructure maintenance task ordering contact with Stacy and Witbeck, Inc. in the amount of $273,834.00 to replace the grade crossing at 1300 S on the N/S line as part of the SGR program.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not to exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic
- Safety issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-023 with Stacy Witbeck, Inc. to complete the removal and replacement of the 1300 S Grade Crossing on the N/S line in the amount of $273,834.00. The scope of this request includes all time, labor, and other items needed to remove existing crossing and replace it with embedded trackwork. By embedding the crossing, we extend the useful life, provide new rail, and enhance safety. This task order is within the scope of the master task ordering agreement. The task order pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-023 |
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Base Contract Effective Dates: |
April 18, 2024 through December 31, 2027, (the period of performance for this task order is upon approval through December 31,2024) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$1,202,881 |
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Amendment Amount: |
$273,834 |
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New/Total Contract Value: |
$1,476,715 (the total 5-year NTE value of this MTOA is $45,000,000) |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024 Approved Capital Budget |
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ALTERNATIVES:
If the crossing is not replaced, the rail will continue to deteriorate and cause further damage, potential service interruptions, and safety issues.
FISCAL IMPACT:
The 2024 approved budget includes $3,000,000 for UTA’s rail infrastructure rehabilitations and replacements. Projected funding requests for 2025, 2026, 2027, and 2028 for grade crossing replacement project code SGR393 are outlined below. The grade crossing proposed in this task order is expected to be completed in 2024.
2024 Budgeted Total: $3,000,000
2025 Plan: $4,500,000
2026 Plan: $2,200,000
2027 Plan: $2,200,000
2028 Plan: $4,000,000
ATTACHMENTS:
1) Task Order