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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Director of Capital Development |
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PRESENTER(S): |
Travis Colledge, Project Manager III |
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TITLE:
title
Change Order: Bus Stop Shelter Procurement Amendment No. 1 - Additional Shelters (Brasco International, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the change order and associated disbursements with Brasco International, Inc. in the amount of $1,072,250 for additional bus shelters. With this change order, the new not-to-exceed amount is $3,617,550 for the four-year contract period from 11/16/2022 to 11/30/2026.
BACKGROUND:
UTA has an inventory of more than 6,300 bus stops, these locations are most often the public's first impression of UTA and its presence in the community. Bus stops are ubiquitous from suburban neighborhoods to downtown cores. UTA’s objective is to make bus stops a positive contribution to the community, both for riders and people who host them in their neighborhoods. Bus stops should contribute to the streetscape and be a place where all riders can obtain transit related information. Stops should be a community asset as well and provide easy, intuitive access to transit service for people of all ages and abilities.
The Board of Trustees approved a Goods and Services Supply Agreement with Brasco International, Inc. on January 25, 2023 for a not to exceed amount of $2,545,300 for 4 years. This included an estimated number of 20 shelters to be purchased per year.
Since signing the contract with Brasco, UTA has approximately 250 bus stop projects that are now ready to move to design and construction that will require purchasing additional shelters. It is anticipated 75 additional shelters will need to be purchased.
DISCUSSION:
The original contract is for four (4) years with a one (1) year option, which will remain unchanged. The change order is requesting an increase of the not to exceed amount. The expectation is that the delivery of the bus shelters will be in the timeliest manner possible from the date of order. The delivery schedule will also be used as part of the evaluation of the technical qualifications of the vendor. No pricing for the option year is included in the contract. Therefore, if UTA elects to exercise the option year, the option exercise will come back for Board approval if the amount exceeds required Board approval thresholds.
In addition, the RFP stated UTA will commit to purchase all of its required bus passenger waiting shelters from one supplier, for the contract term of four (4) years, with an option to extend for one (1) additional year, at UTA’s sole discretion.
CONTRACT SUMMARY:
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Contractor Name: |
Brasco International, Inc. |
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Contract Number: |
22-03601CG-01 |
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Base Contract Effective Dates: |
November 16,2022 to -November 30, 2026 |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
$2,545,300 |
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Amendment Amount: |
$1,072,250 |
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New/Total Contract Value: |
$3,617,550 |
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Procurement Method: |
RFP - Best Value |
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Budget Authority: |
2023-2027 5-Year Capital Plan |
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ALTERNATIVES:
These Shelters are part of a larger inventory of existing shelters in the UTA system. For consistency with parts and maintenance, it is not recommended to pursue any alternative solutions at this time. In addition, the RFP stated UTA will commit to purchase required bus passenger waiting shelters from one supplier, for the contract term of four (4) years, with an option to extend for one (1) additional year, at UTA’s sole discretion.
FISCAL IMPACT:
In addition to the procurement of the shelters, there are initial installation costs and ongoing O&M costs from our facilities team with each new shelter installed. Installation will be performed under separate contracts.
Cost to purchase the amenities are included in the 2023-2027 Capital Plan.
ATTACHMENTS:
1) Change Order