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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Tracy Young, Grants Director |
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TITLE:
title
Contract: Electronic Voucher System Development, Testing and Demonstration Phase 2 (Kinetech Cloud, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the contract and associated disbursements with Kinetech Cloud LLC. for development, testing and demonstration of the eVoucher application, phase 2 base services, in the not-to-exceed amount of $715,900.00
BACKGROUND:
Electronic Voucher (eVoucher) phase 2 will expand on the current software (built in phase 1) to further support human service organizations, seniors, people with disabilities, veterans, and low-income populations through electronic vouchers and payments for transportation services through transportation network companies, such as Uber or Lyft, and UTA. Phase 2 will also build on the existing agency web application and mobile driver app to include a client facing web portal, mobile app, and other functionality. Phase 1 was funded through a Federal Transit Administration (FTA) grant. Phase 2 is being funded through an FTA COVID-19 Research grant. The eVoucher concept is built on replacing the current paper voucher system.
DISCUSSION:
After extensive research, UTA was unable to identify any current software solutions in the market for voucher programs. This research included a Request for Information (RFI) that yielded no viable solutions. Though there are some software platforms which solve particular issues, there was no single solution addressing the necessary steps to process vouchers from start to finish. This need motivated UTA to develop the innovative mobility solution of eVoucher. Phase 2 will provide greater functionality and improved customer experience, and provide local human service providers and mobility managers more options for their clients when determining the best trip solution. Any optional services or extensions of this contract would be presented for future board approval as needed through the change order process.
CONTRACT SUMMARY:
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Contractor Name: |
Kinetech Cloud, LLC |
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Contract Number: |
23-03717 |
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Base Contract Effective Dates: |
April 17, 2024 thru September 30, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
Not-to-Exceed $715,900.00 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Without eVoucher, continued paper voucher systems would be required.
FISCAL IMPACT:
The project is funded with $462,000 of Federal Transit Administration (FTA) funding that requires no match. The 10% project evaluation services as required by the grant will be conducted under a different contract. UTA is providing in-kind staff time (cost included in the 2024 Approved Operating Budget) to manage the project. Additional project enhancements are being provided through UTA local funding in the amount of $253,900. All funds for this contract are included in the Approved 2024 capital budget under project code ICI213. The current approved budget funds the contract request through the build and pilot period. Future funds will be needed to host and support if the pilot proves successful. These funds will be requested through the FY25 budgeting process.
ATTACHMENTS:
1. Contract 23-03717 eVoucher Software Application 2-16-2024 partial signed
2. Exhibit C Signed_Federal_Forms_Certifications_updated_6-12-23_mlb.docx
3. FTA-REQUIRED-CLAUSES UPDATED 10.20.23
4. Part 5 Kinetech_declaration signed