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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Director of Capital Design and Construction |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Hal Johnson, Director of Innovative Mobility Solutions |
TITLE:
title
Change Order: Battery Electric Buses and Associated Chargers Change Order 9 - Midvalley Express - Meadowbrook Depot Chargers Equipment (Gillig, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Change Order 9 and associated disbursements under Gillig contract 20-03267 to procure 5 additional ABB HVC 360kW Plug-In Depot bus chargers and related equipment in the amount of $1,773,200 for the Meadowbrook facility.
BACKGROUND:
UTA holds an Ordering Agreement with Gillig (approved by the UTA Board of Trustees on April14, 2021) which provides the option to procure up to 8 additional overhead chargers and 26 additional depot chargers, provided all orders are placed by February 20, 2026.
With this current order of five additional depot chargers, UTA will retain the option to order up to 8 additional overhead and 21 additional depot chargers. This Change Order exercises an option under the existing contract. Any request for chargers beyond the originally contracted quantities must be executed through a change order.
The upcoming launch of the Midvalley Express (MVX) route will increase the need for charging infrastructure to support electric bus operations. This order will enable simultaneous charging for up to 20 buses.
DISCUSSION:
To support the MVX project, additional bus charging infrastructure is required. Five new chargers are scheduled for delivery in spring of 2026, with installation anticipated by summer 2026. Once operational, these chargers will provide capacity to charge up to 20 buses.
UTA staff is requesting approval to execute this Change Order in support of the MVX project. Funding has been allocated in both 2025 and 2026 to cover the associated costs.
CONTRACT SUMMARY:
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Contractor Name: |
Gillig Corporation |
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Contract Number: |
20-03267-09 |
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Base Contract Effective Dates: |
April 29, 2021 - February 20, 2026 |
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Change Order Effective Dates: |
Effective after last signature received - January 15, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$53,508,976.34 |
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Amendment Amount: |
$1,773,200.00 |
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New/Total Contract Value: |
$55,282,176.34 |
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Procurement Method: |
RFP- Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
No reasonable alternative. If this change order is not approved, UTA will not be able to charge all the buses needed for the MVX route.
FISCAL IMPACT:
Funds are available in the 2025 capital budget and 2026 Five Year Capital plan year to cover these costs. All funds will come from the MSP253 - MVX Capital Project in the 2025 - 2029 Five-Year Capital Plan. The majority of these costs are offset by Transit Transportation Investment Fund (TTIF) funds. Total Change Order amount is $1,773,200.
The requisition is programmed as follows:
• 2025 Change Order Total: $10,000
• 2026 Chage Order Total: $1,763,200
Change Order Total Value: $1,773,200
Contract Total Value: $55,282,176.34
ATTACHMENTS:
• Change Order: Battery Electric Buses and Associated Charging Equipment Change Order 9 - MVX Meadowbrook Depot Chargers Equipment (Gillig, Inc.)