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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design & Construction |
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TITLE:
title
Change Order: Avenues Bus Stop Improvements Change Order No. 1 - Phase 2 Construction (Landmark Companies, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the Purchase Order and associated disbursements under a modification to State of Utah contract MA3939 with Landmark Companies, Inc. in the not-to-exceed amount of $101,782.00 for Avenue Bus Stop Improvement Phase 2 Projects.
BACKGROUND:
The Board of Trustees approved a purchase order with Landmark for the initial phase of bus stop improvements in the Avenues on April 17, 2024. Construction services are needed for six additional bus stop improvements including installation of bus pad, benches, and other amenities in the Avenues. UTA selected Landmark Companies under State Contract MA3939 (UTA PO 24-03842) and would now like to amend the agreement to add Phase 2 construction services. State statute requires that change orders 15% or greater of the original contract be approved by the Board of Trustees.
DISCUSSION:
In collaboration with Salt Lake City, we have modified Route 209's alignment as part of implementing the city's Transit Master Plan. Since August 2022, the route now serves the Avenues neighborhood via L/M Street, 9th Avenue, C Street, 7th Avenue, and E Street. Alongside these changes, the Avenues Bus Stop Improvement Project has been enhancing this new route alignment with bus pads, benches, and shelters where feasible.
Phase 2 involves the construction of six additional bus stops, which were initially delayed due to design issues. This contract covers the construction of these improvements. We have established that the contract amount adheres to the State Contract Scope Agreement. The pricing has been validated as fair and reasonable, based on an independent cost estimate by UTA and a comprehensive price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Landmark Companies, Inc. |
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Contract Number: |
PO 24-03842-01, State Contract #MA3939 |
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Base Contract Effective Dates: |
April 18, 2024 - December 31, 2024 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$356,606.05 |
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Amendment Amount: |
$101,782.00 |
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New/Total Contract Value: |
$458,388.05 |
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Procurement Method: |
State Contract |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
There are no alternatives. Without these shelters and handrails that meet ADA requirements, the bus routes are running and stopping at locations that are not ADA compliant.
FISCAL IMPACT:
$101,782.00 included in the Approved 2024 Capital Budget Project MSP229
The 2024 approved budget is $1,563,000.00. Actual costs, remaining obligations, and this change order total $1,439,531 leaving $123,469 available in the MSP229 FY 2024 budget (see table below)
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FY2024 Total Budget: |
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$1,563,000.00 |
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Actual Costs as of May 9: |
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($289,980.00) |
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Remaining Obligations as of May 9: |
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Other Remaining Obligations |
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($691,163) |
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Landmark Companies Inc |
Phase I |
($356,606.05) |
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Remaining Obligations Total: |
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($516,181.07) |
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Landmark Companies Inc |
Phase II (Proposed Change Order) |
($101,782.00) |
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Balance Remaining: |
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$123,469 |
ATTACHMENTS:
1. Change Order 1 Purchase order and cost proposal