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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Heather Barnum, Chief Communications Officer , |
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PRESENTER(S): |
Heather Barnum, Chief Communications Officer |
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Mike Varanakis, Digital Marketing Manager |
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Rick Wilson, Procurement and Contract Specialist |
TITLE:
title
Contract: UTA Website Maintenance and Services (Guru Technologies)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve contract and authorize the Executive Director to execute the new UTA Website Maintenance contract, and associated disbursements, with Guru Technologies in the not to exceed amount of $929,098 over five years.
BACKGROUND:
The Utah Transit Authority (UTA) Communications and Marketing team, in conjunction with UTA’s procurement office and Information Technology and Security teams, initiated a request for proposal (RFP) process to locate a vendor for website maintenance services. The selected vendor through the reviewed process is Guru Technologies. Guru Technologies will work closely with the Communications and Marketing and IT teams to provide ongoing website maintenance and security updates, collaborate on website development projects, and support product development. The vendor was selected for its proven experience and contract services with UTA.
DISCUSSION:
After reviewing six proposers (three were in the competitive range and two met the qualifications), the top-scoring vendor was unable to provide the required licensing credentials. As a result, UTA selected the next highest-score vendor that met the qualifications but at a slightly higher cost. However, it's important to note that the incumbent, with whom we have an established relationship, was chosen.
CONTRACT SUMMARY:
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Contractor Name: |
Guru Technologies |
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Contract Number: |
24-03841RW |
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Base Contract Effective Dates: |
August 1, 2024 - July 31, 2027 (base contract) + 2 option years through July 2029 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$929,098.00 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2024 Operating Budget |
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ALTERNATIVES:
If this contract is not awarded, UTA will lose the ability to collaborate with a specialized website vendor. Consequently, we would need to hire additional staff to obtain Sitecore licenses and manage the platform in-house. This shift would likely increase costs and delay project timelines, impacting our overall efficiency and effectiveness.
FISCAL IMPACT:
2024 amounts shown below are in the current 2024 operating budget. 2025 amount is in the draft 2025 operating budget submission. Following years are included in the UTA base financial plan.
2024 = $72,916.67
2025 = $180,250.00
2026 = $185,657.00
2027 = $191,227.00
2028 = $196,964.00
2029 = $102,083.33
Total = $929,098.00
ATTACHMENTS:
24-03841RW - CONTRACT Continuous Website Maintenance Services GURU Partially Signed