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TO: |
Board of Trustees |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Dave Osborn, Acting Director of Capital Design and Construction |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #26-009: Yellowstone Interlocking Construction (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 26-009 and associated disbursements on the on-call infrastructure maintenance task ordering contract with Stacy and Witbeck, Inc. in the amount of $538,549 to replace the Yellowstone Interlocking on the North/South TRAX line as part of the state of good repair plan.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not-to-exceed value of $45,000,000.
Tamping and regulating a rail line are essential maintenance activities that ensure the stability, safety, and smooth operation of a railway track. Tamping involves compacting and adjusting the ballast (the layer of crushed stones beneath and around the ties) to ensure the track is level and properly supported. Regulating involves redistributing and shaping the ballast to maintain the proper profile and ensure it is evenly distributed around the ties. Together, tamping and regulating maintain the integrity and geometry of the rail line, ensuring:
1. Smooth and safe train operations
2. Reduced long-term maintenance costs
3. Prolonged track life
DISCUSSION:
UTA Staff is requesting approval of Task Order 26-009 with Stacy Witbeck, Inc. to complete the removal and replacement of the Yellowstone interlocking in the amount of $538,549.
The scope of this request includes all time, labor, and other items needed to remove the old #10 turnout and replace it with a new turnout procured under a separate task order.
The work will include changing old wood ties that are suspectable to rot to new concrete ties.
This task order is within the scope of the master task ordering agreement. The task order pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name |
Stacy and Witbeck, Inc. |
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Contract Number |
23-03811-26-009 |
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Existing Contract Start/End Dates |
4/18/2024 - 4/30/2027 |
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New Contract Start/End Dates |
N/A - N/A |
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Current Contract Value to Date |
$31,398,823.64 |
|
Change/Task Order Amount |
$538,549.00 |
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New Total Contract Value |
$31,937,372.64 |
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Procurement Method |
RFP Best Value |
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Budget Authority |
Approved 2026 Capital Budget |
ALTERNATIVES
By not replacing the interlocking, the results would be unsafe movement due to deteriorating wood ties. This would expedite track fatigue and failure.
FISCAL IMPACT:
The 2026-2030 approved Five Year Capital Plan includes $538,549 for this task order. This work will occur in 2026 under the Rail Replacement project (SGR385). These costs will be offset by using federal formula grant funds. These funds are part of UTA’s yearly apportionment.
• 2026 Task Order Total: $538,549.00 (Account # 20-2502.55000.122403)
Total Master Task Ordering Agreement not-to-exceed $45,000,000
Total Master Task Ordering Agreement remaining balance: $13,062,627.36
The 2026 approved budget for SGR385 includes $10,562,000.00 for UTA’s Rail Replacement Projects.
Current remaining 2026 approved budget for SGR385: $2,537,220.47
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #26-009: Yellowstone Interlocking Replacement (Stacy and Witbeck, Inc.)