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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Viola Miller, Chief Financial Officer |
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Todd Mills, Director of Procurement |
TITLE:
title
Quarterly Disbursement Report - Vehicle Parts Inventory Vendors - Q4 2024
end
AGENDA ITEM TYPE:
Report
RECOMMENDATION:
Review the parts supplier spend information by transit mode for year-end 2024 as compared against disbursement authorization given by resolution.
BACKGROUND:
Resolutions R2024-02-01 and R2024-12-08 were approved by the Board of Trustees granting the purchasing authority and related disbursements to vehicle parts vendors in 2024 up to the amounts below:
• Bus parts - up to $8,550,000
• Light Rail Vehicle parts - up to $10,000,000
• Commuter Rail Vehicle parts - up to $5,000,000
Per the resolutions, at the end of every quarter the Director of Supply Chain provides a report of actual purchase totals by mode and by vendor to the Board of Trustees, and will review and compare actual Purchase Order amounts with the amounts listed in the resolution. Any Transit mode parts Purchase Order amounts that will likely exceed the forecasted amount will be brought back to the Board of Trustees for further review and authorization.
DISCUSSION:
Attached are the supplier spend totals by mode. Additionally, the top 5 vendors spend for each transit mode are individually identified.
2024 Total expenditure compared to the authorized amount in R2024-12-08 was:
• Bus Parts - $8,499,677 total 2024 expenditure compared to $8,550,000 annual authorization
• Light Rail Vehicle Parts - $10,543,455 total 2024 expenditure compared to $10,000,000 annual authorization. A resolution is being brought before the board in today’s agenda to ratify the authorized amount to $10,543,455.
• Commuter Rail Vehicle Parts - $3,622,638 expenditure YTD compared to $5,000,000 annual authorization
• All Parts Total Spend - $22,665,770 total 2024 expenditure YTD compared to $24,093,455 annual authorization
ALTERNATIVES:
N/A
FISCAL IMPACT:
Each maintenance division is provided with an annual parts inventory budget as part of their Operating Expense Budget.
ATTACHMENTS:
Quarterly Disbursement Report - Vehicle Parts Inventory Vendors - Q4 2024