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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Dan Hofer, Director of Capital Programming and Support |
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TITLE:
title
Change Order: Program Management Services Change Order No. 04 - Contract Extension and Budget Adjustment (HNTB Corporation)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Change Order 4 to Contract 20-03384 and associated disbursements with HNTB Corporation (“HNTB”) in the not-to-exceed amount of $4,200,000.
BACKGROUND:
On April 14, 2021, the Board of Trustees approved Contract 20-03384 with HNTB Corporation to provide program management services for an initial term of three years, with up to two additional one-year option periods.
DISCUSSION:
With this submitted Change Order No. 4, UTA is requesting the extension of the professional services agreement, which is currently set to expire on April 16, 2026, through December 31, 2026. An increase in the amount of $4,200,000 is needed for HNTB to continue providing program management services, resulting in a final total not-to-exceed amount of $47,582,015.
UTA intends to procure a new program management services agreement by the end of 2026 to align the new consultant’s period of performance with UTA’s yearly budget authority.
The extension of the contract to December 31, 2026, will offer the following:
1. Provides continuity with delivering projects/tasks that are underway.
2. Provides continued support/development of key program initiatives including, but not limited to: general project support, engineering support, construction management and quality oversight support, 10-year unconstrained plan support, community engagement, and project controls support.
3. The contract amendment is needed to allow continuing work in progress supported by the HNTB Program Management Services.
Additional details are included in the HNTB Program Management Support HNTB Contract Extension Scope document.
CONTRACT SUMMARY:
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Contractor Name: |
HNTB Corporation |
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Contract Number: |
20-03384-04 |
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Base Contract Effective Dates: |
April 17, 2021 - April 16, 2026 |
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Extended Contract Dates: |
April 17, 2026 - December 31, 2026 |
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Existing Contract Value: |
$43,382,015 |
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Amendment Amount: |
$4,200,000 |
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New/Total Contract Value: |
$47,582,015 |
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Procurement Method: |
Request for Proposal |
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Budget Authority: |
Approved 2026 Capital Budget |
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ALTERNATIVES:
UTA could elect not to extend this contract. This action would require a new procurement for a Program Management consultant. This would also cause a lapse in program support until a new consultant team could be procured.
FISCAL IMPACT:
The total not-to-exceed amount for this change order allocates $4,200,000 of the 2026 Capital Budget for Program Management Services.
Project groupings and associated funding amounts supported by this $4,200,000 change order:
• General Program Management - $1,413,760
• Capital Services Projects - $2,538,259
• Finance Projects - $8,287
• Operations Projects - $57,137
• Planning Projects - $182,557
2026 Change Order Total: $4,200,000
Contract Total Not-to-Exceed: $47,582,015
ATTACHMENTS:
• Change Order: Program Management Services Change Order No. 04 - Contract Extension and Budget Adjustment (HNTB Corporation)
• Change Order No. 4 - Scope