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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Service Development Officer |
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PRESENTER(S): |
David Hancock, Chief Service Development Officer |
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TITLE:
title
Change Order: Program Management Services Change Order No. 02 - Option Year 1 (HNTB Corporation)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute the change order and associated disbursements with HNTB Corporation in the not to exceed amount of $9,250,000 to extend the contract through April 16, 2025.
BACKGROUND:
On April 17, 2021, UTA and HNTB entered into a professional services agreement to provide program management services for an initial term of three years with up to two additional one-year option periods. The original three-year contract amount was $17,086,498. A contract amendment was executed on May 3, 2023, increasing the initial three-year contract by $7,845,520, for a total not-to-exceed contract value of $24,932,015. This contract amendment was needed to continue program management services through the initial 3-year contract term. The HNTB team will continue to support projects and various program initiatives at its current level. Approval of the first option year and contract value adjustment of $9,250,000 will allow HNTB to provide program management services through April 16, 2025. The new total not-to-exceed contract value is $34,182,015.
DISCUSSION:
Option Year #1:
The items below highlight the reasons for executing option year #1.
1. Provides continuity with delivering projects/tasks that are underway that will extend past the initial three-year contract term.
2. Provides continued support/development of key program initiatives including Procore, construction management tools, 10-year unconstrained plan, and project controls processes.
Additional detail related to these items is included in Attachment 1 - HNTB PMSC Contract Option Year 1 Scoping document.
CONTRACT SUMMARY:
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Contractor Name: |
HNTB Corporation |
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Contract Number: |
20-03384-02 |
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Base Contract Effective Dates: |
April 17, 2021 - April 16, 2024 |
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Extended Contract Dates: |
April 16, 2024 - April 16, 2025 |
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Existing Contract Value: |
$24,932,015 |
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Amendment Amount: |
$9,250,000 |
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New/Total Contract Value: |
NTE $34,182,015 |
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Procurement Method: |
RFP- Exercise Option Year 1 |
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Budget Authority: |
2024-2028 Capital Plan |
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ALTERNATIVES:
UTA could elect to not renew this option. Action would require a new procurement for a new Program Management consultant.
FISCAL IMPACT:
Funding included in the 2024-2028 Five-Year Capital Plan
ATTACHMENTS:
1) HNTB PMSC Contract Change Order 02
2) HNTB Contract Change Order 02 Scoping Document