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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief of Capital Services Office |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Revenue Contract: Reimbursement Agreement for the 1300 South Queue Cutter Project (Utah Department of Transportation)
end
AGENDA ITEM TYPE:
Non-Procurement Agreement
RECOMMENDATION:
Approve and authorize the Executive Director to execute UTA Contract 25-P00467 for the reimbursement amount of $277,608.48 to revise the crossing approach timing at 1300 South.
BACKGROUND:
The Utah Department of Transportation (UDOT) is installing a pedestrian crosswalk with signals at the 1300 South TRAX crossing to improve pedestrian safety. UDOT is also adding queue cutter functionality to the crossing to reduce traffic from backing up into the railroad crossing (UDOT Project PIN 22781). As part of this effort, UDOT needs the Utah Transit Authority (UTA) to update the crossing approach timing to comply with preemption requirements. This work will be performed under the Rocky Mountain Systems’ (RMSS) Master Task Ordering Contract 24-03814. On May 28, 2025, the Board of Trustees approved UTA to contract with RMSS for this work under RMSS Task Order 24-03814-25-009.
DISCUSSION:
UTA staff is requesting approval from the Board of Trustees to enter into a reimbursement agreement with UDOT in the amount of $277,608.48 to be reimbursed for the work to be performed by RMSS.
CONTRACT SUMMARY:
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Contractor Name: |
UDOT |
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Contract Number: |
25-P00467 |
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Base Contract Effective Dates: |
Execution of agreement through 12/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$277,608.48 in revenue |
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Procurement Method: |
Non-Procurement Agreement |
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Budget Authority: |
2025 Approved Capital Budget |
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ALTERNATIVES:
Disapproval of the reimbursement contract. UTA is still required to comply with UDOT preemption requirements and will pay for the work out of the UTA 2025 Approved Capital Budget instead of being reimbursed.
FISCAL IMPACT:
The 2025-2029 approved Five Year Capital Plan includes $277,608.48 for signal preemption improvements at the 1300 South Grade Crossing on UTA’s TRAX Blue Line. This project is anticipated to be completed by December 2026 and will be done in coordination with UDOT. UTA’s portion includes updating the crossing approach timing at this location. This effort will be performed out of the SGR403- Train Control Rehab and Replacement project.
This reimbursement agreement (25-P00467) would allow UTA to be reimbursed by UDOT for these costs upon completion of the work in the full amount of $277,608.48
The project and yearly contract amount is provided below:
2026- SGR403 Total: $277,608.48
Total Contract Value: $277,608.48
ATTACHMENTS:
Reimbursement Agreement